Travel and Event Coordinator - Greenbelt, United States - Halvik

Halvik

Verified Company

Greenbelt, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Halvik is a highly successful company that puts people first, and we are looking for someone just like you. We are committed to delivering smarter IT-driven solutions bolstered by quality and innovation to help our customers succeed. Come be a part of something truly special

As a member of the Events and Logistics team, the Travel and Event Coordinator is responsible for implementing travel and events related activities, with a particular focus on the coordination of in-person events, meetings and trainings, ensuring compliance with US Federal travel regulations and internal processes.

This person will also be responsible for booking domestic flights, ground transportation, hotel rooms, meeting and conference space, audio visual equipment, catering, and additional services as required.

Responsibilities

Plan and execute the logistics of events and travel from start to finish.
Book and manage staff travel
Implement staff travel arrangements (including airfare, lodging, and ground transportation) and logistics of SEWP projects.
Interact with our internal clients to ensure full customer satisfaction.
Manage travel budgets and ensures arrangements are within budget and federal travel guidance.
Initiate, approve, and execute payments to vendors and travelers.
Maintain and reconcile company issued credit cards
Ensure compliance with US government regulations, funder requirements, internal policies and procedures and follows best practices

QUALIFICATIONS/REQUIREMENTS

High School diploma required; Bachelor's Degree (preferred)
Minimum of three years of relevant work experience in arranging domestic travel
Experience with meetings and/or professional events/catering coordination
Experience working with Concur Travel & Expense preferred
Minimum of oneyear work experience planning government travel preferred
Strong customer service expertise and focus, with attention to detail
Understanding of US federal travel regulations preferred
Ability to effectively and independently prioritize tasks
Strong Microsoft Office skills (Teams, Excel, PowerPoint, and 365)
Intermediate to advanced Excel skills
Proficient in simultaneously managing and monitoring multiple projects
Skilled in collaborating within a team environment
Experience coordinating with hotel/event venues
Exceptional organizational skills
Clear and concise written and oral communication
Expertise in Webex scheduling and management preferred
Accustomed to operating effectively in dynamic environments with competing priorities

Halvik offers a competitive full benefits package including:

Company-supported medical, dental, vision, life, STD, and LTD insurance
Benefits include 11 federal holidays and PTO.
401(k) with company matching
Flexible Spending Accounts for commuter, medical, and dependent care expenses
Tuition Assistance
Charitable Contribution matching
Halvik Corp is an _equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status._