- Assist department managers with scheduling employees in payroll system ensuring accurate time-off and shift changes. Enter schedules and payroll/demographic data in payroll system.
- Verify timesheets/timekeeping files in electronic time management system for accurate coding of time worked, time off, overtime and shift differentials. Ensure overtime is pre-approved and time-off, timesheets are submitted and approved by employees and managers on a weekly basis. Issue and maintain notification processes to employees and managers to resolve timekeeping and other payroll issues.
- Process bi-weekly payroll ensuring accurate timekeeping, direct deposit and employee earnings. Ensure payroll codes accurately calculate earnings, taxes and benefit deductions. Manually calculate earnings as necessary. Process off-cycle manual checks and termination pay checks.
- Process garnishments, child support, tax levies and other court ordered deductions and payments.
- Prepare/run various payroll reports. Verify and reconcile W2s prior to issuance. May reconcile 941 tax reportingand 401(k) reporting. Maintain payroll documentation files.
- Enter demographic, payroll and benefits deductions/data in payroll system. Enter new enrollments in insurance carrier portals/systems. Assist with open enrollment processing.
- Reconcile benefits insurance invoices and process for payment. Verify employee paychecks reflect accurate payroll earnings and deductions. Follow-up with insurance companies regarding any discrepancy in invoices and payments.
- Train managers and employees on access and use of payroll/timekeeping system. Document and update written payroll procedures. Resolve employee access issues and other questions in a timely manner. Provide daily customer service to employees.
- Develop and maintain payroll, benefits spreadsheets as well as other necessary reports and spreadsheets.
- Conduct new hire/benefits orientation and open enrollment benefits sessions to provide employees with information required to determine their enrollment in benefits plans and offerings. Assist employees with completion of new hire paperwork and benefits forms.
- Assist with administration and processing of various types of leave such as family medical leave, short-term disability and workers compensation.
- Assist with employee development/training programs and coordination and tracking thereof in automated learning management system. Coordinate, schedule and monitor attendance and compliance.
- May assist with staffing/recruitment activities such as posting jobs/advertisements, scheduling and participation in interviews, processing background/reference checks, drug testing, etc.
- Maintain employee records and ensure confidentiality and safeguarding of all personnel actions/employee records ensuring the integrity of HR department; including but not limited to, protecting from any unauthorized disclosures, breaches, fraud or altering/destroying of personnel records. Report any breaches or potential breaches to the HR Director immediately.
- Keep abreast of the laws and regulations in human resources, benefits and payroll processing.
- Participate in accreditation activities to improve overall quality and effectiveness of human resources department.
- Knowledge of payroll processing including principles, practices, techniques, concepts and policies.
- Knowledge of automated payroll processing systems including use of payroll earnings and deduction codes.
- Knowledge of benefits insurance programs/policies.
- Knowledge payroll terminology.
- Knowledge and adherence to the Privacy Act, HIPAA and HITECH regulations.
- Ability to work independently with minimal supervision.
- Skill in the compilation, analysis, collection, calculation and tabulation of data to summarize and organize for reporting and presentation.
- Skill in computerized data entry and information processing systems.
- Ability to adhere to all professional and ethical behavior standards of the profession as well federal, state and tribal laws, regulations and policies applicable to work duties.
- Ability and skill in communicating information both written and verbally using a professional business format. Correct business English, including spelling, grammar and punctuation.
- Ability to follow verbal and written instructions.
- Ability to promote positive working relationships with others and to work in a team setting; be diplomatic; be polite & courteous; and use tact in dealing with others.
- Principles and practices of HR/payroll records laws, codes and regulations.
- Customer service techniques for dealing with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone.
- Reading and explaining rules, policies and procedures.
- Knowledge of Microsoft Office Suite; Windows Explorer (electronic file handling), Microsoft Word; Microsoft Excel; internet software; and electronic database systems.
- Basic operation of a workstation (turning on/off, knowledge of basic functions and components). Use/storage/maintenance of multiple usernames and passwords.
- Ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
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Payroll/Benefits Specialist - Albuquerque, United States - LHC Corporate Offices
Description
POSITION LOCATED AT LAGUNA HEALTHCARE CORPORATE OFFICES AT:2929 Coors Blvd NW, Suite 306, Albuquerque, NM 87120
POSITION SUMMARY
Under general supervision, perform payroll, benefits and other human resources functions in support of the HR Department. Process payroll, administer employee benefits, maintain accurate timekeeping and employee scheduling. Assist with HR functions including but not limited to new employee orientation, open enrollment, recruiting and training activities.
ESSENTIAL FUNCTIONS
Associate Degree in Accounting/Business Administration and three (3) years of payroll experience OR High School Diploma or GED with five (5) years of payroll experience.
KNOWLEDGE, SKILLS AND ABILITIES
This position may be subject to a criminal history background check, a suitability background check and/or a Fair Credit Reporting Act (FCRA) check.
In addition, some positions are subject to a more extensive background check to ensure compliance with Public Law Indian Child Protection and Family Violence Prevention Act.
Candidates must be able to successfully pass all required background checks to qualify for this position.A record of satisfactory performance in all prior and current employment as evidenced by positive employment references and current employers is also required.
All applicants must successfully pass a pre-employment drug/alcohol screening prior to beginning employment and will be subject to random drug/alcohol testing.
