Procurement Analyst- Level I - New York, United States - NYC Health + Hospitals

NYC Health + Hospitals

Verified Company

New York, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About NYC Health + Hospitals:

Queens Hospital Center is making good on its promise to the people of southeastern and central Queens to maximize both patient convenience and positive clinical outcomes.

Residents of Queens can count on the delivery of quality medical care right in their own borough.

In 2002 the hospital opened a state-of-the-art, 261-bed facility that includes the Queens Cancer Center, the first comprehensive cancer treatment center in the borough.

At NYC Health + Hospitals, our mission is to deliver high-quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons

Work Shifts:

8:00 am

4:30 pm

This class of positions involves responsible, professional, and supervisory work, with varying degrees of latitude for independent initiative and decision-making, in the development and management of contracts for services and in the procurement of goods, services and/or construction.

All work is performed in accordance with agency, city, state, and federal requirements and procedures including those of the Procurement Policy Board and the Mayor's Office of Contracts.

This title shall not be used to replace the technical functions of engineering, engineering-related, or other titles involved in construction activities.

There are three Assignment Levels within this class of positions. All personnel perform related work. The following are typical assignments within this class of positions.

Level I

Under supervision, with some latitude for independent initiative and decision making, assists procurement personnel in purchasing goods, services and/or construction, and/or in processing procurement documents and contracts; confers with, advises, and assists operational, technical, and professional staff in the procurement process, and manages contracts for services as assigned.

Review purchasing requisitions and procurement and contract documents, check descriptions and specifications to determine their accuracy and adequacy, and consult with appropriate agency staff to adjust possible discrepancies. Participates in the preparation of small purchase solicitations and the solicitation of bids and suggests possible sources of supply.
Participates in the tabulation and analysis of bids, the examination of samples and the investigation of bidders and prospective contractors.
Examine relevant publications and become familiar with market conditions, price trends, and trade practices.
Obtains data needed in the preparation of invitations for bids and requests for proposals and determines appropriate solicitation procedures. Prepares documents for bid and/or proposal solicitations and for processing of contract awards, registrations, and modifications; organizes bidders' packages for solicitations; develops bid schedule, identifies special conditions, determines the level of competition and solicits bids and proposals from potential contractors.
Review bids and proposals submitted by vendors/providers to ensure conformity to agency, city, state, and federal requirements. Enters and retrieves data from automated information systems and obtains information relating to the ability of vendors and contractors to provide goods and services in a timely manner.
Prepares required procurement documentation. Reviews bid offerings; selects the lowest bidder; prepares recommendations for awards. Prepares, reviews, and modifies routine contract specifications and conditions of purchase; participates in contract negotiations.
Follows up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status. Makes reports on contractors' performance. Acts as primary liaison between the agency and contractors, vendors and business representatives.
To ensure contract compliance, monitor the performance of a number of contractors through on-site inspections and review of standard reporting documents and through analysis of all documents submitted for review, including agency audit reports.

Minimum Qualifications:

A Baccalaureate degree from an accredited college and six (6) months of satisfactory fulltime professional experience in procurement of goods, services, or construction, or professional, technical, or administrative experience in contract negotiation/management; or
An Associate degree or completion of sixty (60) semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above; or
A four-year high school diploma or its educational equivalent and two and one-half (21⁄2) years of satisfactory full-time professional experience as described in "1" above; or

Possession of an acceptable professional procurement certification may be substituted for up to one ( 1) year of t