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Bilingual Receptionist/Filing Clerk- Law Office - Salem, United States - WorkSource Oregon
Description
To Apply, email your current Resume and Cover Letter to {Please include the job title & listing ID in the subject line of your email.} A Current iMatchSkills account is required prior to referral to the employer.**
Looking for a new career? Small law office that serves businesses and people injured in motor vehicle collisions or other discrete circumstance. Looking for someone who is eager to learn and grow.
Minimum Requirements:
High school diploma or GED
Eighteen (18) years of age
Bilingual English / Spanish to communicate with monolingual clients
No experience as a receptionist, this employer is willing to train qualified applicant
Experience and / or training using MS Office, MS Excel, MS Outlook
Preferred:
Valid driver's license to attend trials, run errands and deliver mail to post office
Experience using Time Matters and Clio
Employer Notes:
This employer conducts a background check and a DMV records (if relevant) check before first day of employment
Need to be a calming presence for clients who may be stressed, while still being assertive.
Job Duties:
Answer and make telephone calls in English and Spanish to communicate with clients
Take notes of all phone calls and conversations
Draft documents, conduct filing, maintain client files; open and close files, scanning/copy/fax
Provided court/trial support to lawyer as needed, documents to and from court, obtain supplies, research laws, support clients
Tasks related to maintaining a clean and functioning office
Responsible for office related correspondence; mail, email and phone calls
Prepare for office holidays and parties and other events
Maintain lawyer's calendar
Maintain own time sheets for time worked on files and for hours worked
Prepare food, drinks, and other items needed for meetings and the office generally
Assist lawyer in activities needed to free up her time for lawyer centered work
Maintain client confidential information
Accept payments from clients and provide receipts
Keep client monies and evidence in trust and ensure they are not lost or stolen
Provide customer service
Provide other duties as assigned
Hours:
Open 9-5 M-F 20 hours per week part-time, 35 hours per week full-time. Negotiate actual schedule and hours with employer.
Wages:
Start at $16.00 per Hour, Depending on Experience, Depending on Qualifications
Language skill requirement or preference: We represent Spanish speaking clients who call the office and send the office emails and text messages and this position needs to respond to those calls, emails, and text messages.
