Human Resources Assistant - Fairfax, United States - Fairfax County Government

Fairfax County Government
Fairfax County Government
Verified Company
Fairfax, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Salary
- $47, $79,439.78 Annually
Location

  • FAIRFAX (EJ33), VA
    Job Type
  • FT Hourly W BN
    Job Number

Department

  • Library
    Opening Date
  • 04/20/2024
    Closing Date
  • 4/26/2024 11:59 PM Eastern
    Pay Grade
  • S17
    Posting Type
  • Open to General Public
    Job Announcement:

Note:
The assigned functional areas for this position include general administration and human resources.

Schedule:
This is a full-time, 40 hours per week position. Occasional overtime may be required.


To learn more about a career with Fairfax County Public Library, watch our video "Library Staff Share Why They Love Working at the Library".


Illustrative Duties:

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

  • Communication_
Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the executive/work unit head's review and signature;
Coordinates data collection and provides information to others including executive/work unit head;
Explains policies of the functional area (e.g., purchasing, travel, and leave).

  • Information Systems/Software_
Develops macros;
Creates and maintains databases;
Generates unique reports;
Creates complex spreadsheets for work unit;
Diagnoses and resolves simple software/hardware problems;
Maintains Web pages;
Designs and lays out publications using specialized software packages;
May supervise.

  • Reports_
Prepares routine reports and statistics based on information compiled from various sources;
Determines report format and elements.

  • Payroll_
Prepares and/or supervises preparation of complex payroll (e.g., shift differential, overtime, multiple grants, 56 hour workweek, FLSA).
Researches payroll issues (e.g., overtime, leave hours).
Interprets policies & procedures.

  • Personnel_
Initiates the full range of processing for complex personnel actions;
Conducts new employee orientation within assigned agency, including notifying employees of Period of Initial Eligibility and the importance of compliance;
Counsels employees on basic benefit questions;
Uses Human Capital Management Enterprise Resource Planning system regularly to process departmental HR transactions;
Updates job descriptions using information obtained from employee, supervisor, evaluations and samples;
Resolves personnel processing problems on personnel policy/procedures with interpretation from appropriate resource (e.g., DHR);
Completes job recruitment packages including drafting advertisement language for non-professional job announcements;
Serves as liaison between supervisor/manager and HR regarding routine personnel actions;
Advises supervisor and provides information regarding HR policies and procedures.
Prepares diversity report.


Required Knowledge Skills and Abilities:

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.

  • Math Skills_
Basic math skills.

  • Word Processing/Typing_
Intermediate skills in use of applicable Microsoft Office Word.

  • PC Skills_
Intermediate skills in the use of applicable Microsoft Office Suite software;

  • Communication_
Ability to communicate well through written and oral means.

  • Information Abilities_
Ability to gather, integrate, and analyze simple data.

  • Interpersonal Abilities_
Ability to establish and maintain effective working relationships with both external and internal contacts.

  • Personnel and Payroll_

Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.).


  • Executive Assistance_
Ability to maintain confidentiality and be sensitive to political issues.


Employment Standards:


MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following:

  • (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")_


Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).


CERTIFICATION REQUIRED:

Notary Public for the State of Virginia (Required within 30 days of appointment)


NECESSARY SPECIAL REQUIREMENTS:


The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

Occasional overtime may be required.


PREFERRED QUALIFICATIONS:


  • At least 2 years o
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