Administrative Assistant 1/trainee 1/trainee 2 - Hauppauge, United States - Medicaid Inspector General, NYS Office of the

Medicaid Inspector General, NYS Office of the

Verified Company

Hauppauge, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications

GENERAL PUBLIC CANDIDATES:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

CURRENT STATE EMPLOYEES:

Current New York State employee with one year of qualifying permanent service in a position allocated to a Grade 6 or above and eligible to transfer via Section 70.

1 of the Civil Service Law

Please note:
A keyboarding performance test may be required before appointment.

Appointment may be made at a traineeship level.

A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leads to Administrative Assistant 1, Grade 11.

Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency.

All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Preferred Qualifications:
Excellent organizational skills, ability to multitask, strong verbal and written communication skills. Computer-proficient, with proficiency in programs such as: Outlook, Word, Excel, and Adobe Acrobat.

Duties Description

Reporting directly to the administrative supervisor, duties include:

Prepare letters, memos, and other correspondence to be mailed.
Manage inventory of office supplies, including ordering, stocking, and organizing supplies as needed.
Utilize FACTS to upload reports and other various documents.
Log all incoming and outgoing mail items, redirecting received mail to DMA staff.
Assist in drafting and formatting correspondence to executive level staff, including reports and other documents by gathering information in a timely manner.
Handle telephone inquiries and route calls to appropriate individuals, providing efficient and professional customer service.
Assist in scheduling meetings, maintaining logistics and notifying appropriate staff as needed.
Communicate with other divisions within the agency to assist DMA staff with operational or technological issues.

Additional Comments
This position is eligible for additional $3,087 location pay.
Hours to be determined.

Telecommuting up to 50% and alternate work options may be available at manager's discretion and can be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

Holiday & Paid Time Off
Public Service Loan Forgiveness (PSLF)
Pension from New York State Employees' Retirement System
Shift & Geographic pay differentials
Affordable Health Care options
Family dental and vision benefits at no additional cost
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position.

Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Traineeship 1 position starts at $39,215.

Some positions may require additional credentials or a background check to verify your identity.