Executive Assistant - Oakland, United States - First Place for Youth

First Place for Youth

Verified Company

Oakland, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

First Place For Youth-Join Our Team Video

Are you dedicated to empowering and supporting youth, regardless of their background? We're searching for passionate individuals to make a positive impact on the lives of foster youth.

Become an integral part of their transformative journey and join the First Place for Youth team.

About First Place for Youth We're a leading non-profit organization dedicated to supporting foster youth in their transition to adulthood, with a focus on education, employment, and housing.

We believe that all young people deserve the opportunity to thrive and lead successful, independent lives.

Our comprehensive programs empower foster youth to overcome the unique challenges they face and build the skills, confidence, and connections they need to succeed.

Why Work at First Place For Youth:

Meaningful Impact: Help to transform the lives of foster youth on the cusp of adulthood. Your role will support them in their journey to conquer challenges, achieve independence, and fulfill their aspirations.

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Innovative Approach:We thrive on innovation, pushing the boundaries of foster care support. Your voice here matters, and you'll contribute to programs that redefine the futures of these young lives.
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Collaborative and Supportive Environment: Embrace a dynamic and supportive workplace, where every team member is valued. Together, we're a force dedicated to uplifting youth. Expect professional growth, fueled by teamwork and collaboration.
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Comprehensive Benefits: We value the well-being of our employees and offer a comprehensive benefits package. From health and wellness benefits to retirement plans, we ensure that our team members are taken care of so they can focus on their important work supporting foster youth.
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Culture of Diversity and Inclusion: We celebrate diversity in every form. At First Place for Youth, inclusivity reigns, creating a workplace where all voices are heard, respected, and empowered.

***:The Executive Assistant will provide high-level executive and administrative support to the Chief Executive Officer (CEO), and will complete a wide array of duties, requiring a high degree of accuracy and independent judgment. The Executive Assistant will provide the CEO with high-level information management support by handling information requests, drafting correspondences and presentations, researching, preparing for site visits, and coordinating meetings. This person will also support the CEO and the Executive Team with administrative tasks like scheduling meetings, expense reports and travel. This role will report to the Chief of Staff (COS). In partnership with the COS, the Executive Assistant will work to prioritize tasks in alignment with organizational goals and initiatives and provide administrative support on long-term projects. This person will work with staff across the agency, tracking and documenting key meetings and supporting the development of materials for them, including for quarterly Board of Directors meetings. This position is ideal for someone who is eager to support a results-driven nonprofit and to work closely with leadership across multiple departments. In order to be effective in this role, this person will need to maintain an understanding of the organization's strategy, stakeholders, and current priorities. This position is a hybrid, combining both in-office and remote work. The Executive Assistant must be present in the office at least once a week, though the frequency might increase due to reasons such as the CEO's timetable, trainings, face-to-face meetings, or shifts in company policies. The number of days in the office can vary from week to week depending on the needs of the role and the organization. Additionally, there will be occasional requirements to work during evenings and weekends for meetings or events.

Essential Duties and Responsibilities:
Include the following.

Other duties may be assigned.**- Provide executive assistance and high-level information management support to the CEO by handling information requests, drafting correspondences and presentations, researching, and coordinating calls and meetings.

Track follow-up items from meetings and ensure completion.

Manage CEO's calendar, travel, and expense reports.
Provide highlevel administrative support to the Executive Team (comprised of six Clevel staff) by assisting with scheduling, expense reports and travel.
Prepare for site visits, meetings, and events with internal and external stakeholders including funders, other provider agencies and community partners.
Work with staff across the agency and with Board of Directors, tracking and documenting key meetings and supporting the development of meeting materials such as agendas, summary reports, and PowerPoint presentations.
Management of Board of Directors meeting logistics, material preparation, and documentation.
Quarterly fullboard meetings
Ongoing Committee and Task Fo