Executive Assistant - Chicago, United States - Morningstar

Description

The Role:
The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a proactive self-starter that is always one-step ahead of the executives. You will play a vital role to the organization as you assist leaders with their day-to-day needs, so they can concentrate on client and management responsibilities. You must work well in a team environment, but also work autonomously when necessary.
This position is based in our Chicago office. We are operating in a hybrid work environment however, this role may require you to be in office for more than 3 days depending on the needs of the business.
Responsibilities

• Establish and maintain order for leaders' schedule, desk, day-to-day tasks, etc.
• Manage schedules, make appointments, and coordinate meetings, often across multiple time zones
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Anticipate the needs of leaders while maintaining day-to-day workflow
• Gain and establish expertise of financial expense reporting system (Concur)
• Coordinate domestic and international business travel
• Assist with special projects as needed
• Increase efficiency though continuous process improvement

Requirements

• Minimum of 7 years of experience as an executive assistant for a global company; C-level experience required
• Excellent communication, organization, and time management skills
• Ability to professionally handle sensitive and confidential information
• Strong attention to detail
• Ability to think independently and act with appropriate judgment
• Knowledge of Windows-based applications
• Proven ability to multitask as you will service multiple executives
• Must work well in a team environment

001_MstarInc Morningstar Inc. Legal Entity
Morningstar's hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We've found that we're at our best when we're purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.