IT Project Coordinator - Lancaster, United States - ANTELOPE VALLEY HEALTHCARE DISTRICT

ANTELOPE VALLEY HEALTHCARE DISTRICT
ANTELOPE VALLEY HEALTHCARE DISTRICT
Verified Company
Lancaster, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Objective:

The Project Coordinator is responsible for planning, supporting and coordinating project related activities for Information Technology. The Project Coordinator must rely on experience and judgment to plan and accomplish goals.


Duties and Responsibilities:


  • Participates in project meetings to ensure all meeting agenda topics are addressed, takes meeting minutes and action items during meetings and performs followup
  • Creates and distributes meeting agendas and other meeting content (e.g. presentations) to facility project meetings
  • Plans and Coordinates Vendor Demonstrations
  • Plans and Coordinates Reference Site Visits
  • Develops site visit objectives
  • Plans and Coordinates Project Kick-Offs
  • Develops and Reviews Kick-Off presentations with Project Managers
  • Plans and Coordinates Workgroup Sessions
  • Organizes workgroups to achieve specific project deliverables
  • Plans and Coordinates On/Off-Site Education for Projects
  • Reviews Education Prerequisites and ensures compliance
  • Plans and Coordinates Training Sessions
  • Develops and distributes training materials
  • Administers and records training evaluations
  • Plans and Coordinates Testing Activities
  • Facilitates testing plan execution and ensures outcomes are properly documented
  • Plans and Coordinates Activation Events
  • Facilitates activation plan execution and documents project related issues
  • Drafts project plans using Microsoft Project
  • Updates and monitors project task lists and project plans
  • Updates project plans with resource assignments and task progress
  • Updates project issue and risk matrixes
  • Responds to project issues and risks to mitigate impact to project
  • Tracks project deliverables and milestones
  • Escalates project issues and risks to Project Managers
  • Develops marketing and communication materials related to projects
  • Develops and distributes PowerPoint presentations and handouts for meetings and conference presentations
  • Acts as central project contact with all departments
  • Reviews processing of purchasing requests for the project to ensure that proper approvals are in place
  • Maintains knowledge of AVHD systems, policies and procedures as necessary to support various ITSG Projects
  • Provides support as specified by manager

Non-Essential Duties:


  • Other projects and duties as assigned
  • Schedules interviews and checks references
  • Manages some bookkeeping items

Knowledge, Skills and Abilities:


Knowledge

Skills

  • Windows XP, MS Office (Word, Excel, PowerPoint) proficiency, required
  • Microsoft Outlook meeting management proficiency, required
  • Excellent type written note taking ability wpm), required
  • Exceptional interpersonal, organizational and communication skills, integrity, respect for confidentiality, sound judgment and decision making skills
  • Strong written and oral communication skills

Abilities

  • Ability to multitask

AVH Values:
All AVH employees will effectively demonstrate these values:

  • Patients Come First
  • We listen actively and communicate with our patients and families, placing safety as a top priority.


  • Accountability & Ownership

  • We fully complete tasks, are transparent, effectively communicate, and recognize that what we do reflects on us.


  • Teamwork

  • We build trusting relationships, promote a sense of community, and are respectful of everyone. Success is about the whole team.


  • Integrity & Honesty

  • We tell the truth at all times, speak up when something is wrong, and do the right thing when no one is looking.


  • Excellence

  • We take pride in our work, are goaloriented, and on a neverending quest for top tier quality.


  • Initiative & Innovation

  • Our cando attitudes, creativity, and resourcefulness empower us to improve the patient's experience, solve our own problems, make timely decisions, and look for opportunities to add value.


  • Tenderness & Compassion

  • We have genuine empathy, show kindness, and encourage and advocate for each other.

Education and Experience:


Education

  • High School Diploma required
  • Undergraduate degree an asset

Experience

  • Experience in a Project Coordinator role
  • Microsoft Project experience, preferred
  • Project coordination or related project discipline experience, preferred
  • Experience in a hospital or healthcare environment, preferred

Required Licensure and/or Certifications:


  • None

AVH Conduct/Compliance Expectations:


  • Ability to adhere with AVH Absenteeism and Tardiness Policy
  • Ability to adhere with AVH Leaves of Absence Policy
  • Ability to adhere with AVH Paid Time Off (PTO) Policy
  • Ability to adhere with AVH Recording of Hours Worked Policy
  • Ability to adhere to the department dress code
  • Ability to organize work and establish priorities
  • Ability to expand on own initiative in performance of duties
  • Skill and ability to follow the telephone etiquette/standards
  • Conforms to AVH Standards of Excellence
  • Ability to function effectively under pressure and mee
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