Financial Manager - Santa Barbara, United States - University of California, Santa Barbara

University of California, Santa Barbara
University of California, Santa Barbara
Verified Company
Santa Barbara, United States

4 weeks ago

Mark Lane

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Mark Lane

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Description

Job Code: 004631


Job Open Date: 5/20/2024


Application Review Begins: 6/5/2024; open until filled


Department Code (Name): PHYS (Physics)


Percentage of Time: 100%


Union Code (Name): 99 (Non-Represented)


Employee Class (Appointment Type): Career


FLSA Status:
Exempt


Classified Indicator Description (Personnel Program): PSS


Salary Grade: 23


Hiring/Budgeted Salary Range:
$95,000-$117,000/yr.


Work Location:
Broida Hall / Hybrid


Working Days and Hours:
M-F; 8am - 5pm


Benefits Eligibility:
Full Benefits


Type of Remote or Hybrid Work Arrangement if applicable:Hybrid


Special Instructions

Department Marketing Statement
The Physics Department is widely regarded as one of the premier physics departments in the world. UCSB's Physics faculty include two Nobel Laureates, 16 memberships of the National Academies, and a host of award-winning faculty. UCSB's relatively small Physics Department is now ranked among the top 10 graduate programs in the Nation.

The complexity of the Department is represented by the provision of a broad set of support services:

administrative, student affairs, extramural grant administration, staff support for instructional lecture and laboratory courses, outreach activities, computing services, a machine shop that supports student and faculty research, and a storeroom and purchasing staff that serve many campus departments.


Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.


Brief Summary of Job Duties


Under the direction of the Business Officer, is responsible for the overall fiscal management of the Physics Department financial affairs, including full oversight of all departmental, extramural, and accounting operations the Department.

The Financial Manager serves as Assistant Business Officer with authority to make decisions on behalf of the department in the Business Officer's absence.

The Financial Manager operates as a key member of the Physics Department management team, which includes Financial, Extramural Funds, Academic Personnel/Student Affairs, Administrative Support, Facilities, Computing Services, Machine Shop, and multiple Recharge Shops.

Assumes a high degree of decision-making and authority in fiscal management and analysis, as well as budget implementation. Provides short and long-range planning on funding matters as well as departmental planning and policy development. Establishes and maintains contact with management and officials of the university. Participates in major management decisions in the financial area. Is familiar with campus management issues and sets goals and objectives that affect budget, and fiscal responsibilities.

Develops and implements financial systems and procedures; prepares cost projections and analyses for departmental fund accounts.

Analyzes and resolves problems and provides input for continued development of policies and procedures to increase efficiency and accuracy of work produced.

Maintains a strong working knowledge of all campus and departmental financial systems (GUS, Gateway, TOE, TOF, Flexcard, General Ledger, Data Warehouse, FMM, etc.).

Provides oversight and supervision to three functional units: Contracts & Grants, Recharge Administration, Payroll Administration. Oversees bi-weekly and monthly payroll to ensure accuracy and maintains strong knowledge of Kronos and UCPATH. Prepares and/or updates recharge packages annually and monitors recharge activity (>$100K/month across five income units).

Utilizes team leadership, collaboration, and active listening skills to ensure all team members understand reasons behind procedures and standards, and have opportunity to share their expertise and recommendations.

Utilizes a thorough working knowledge of University Accounting Policies pertaining to all accounting areas for state, research, gift funding.


Directly supervises 4.25 FTE and indirectly oversees three additional research administrators, one financial services analyst 2, and multiple student assistants.

Is responsible for full range of personnel actions including training, performance management, disciplinary action, etc. for direct reports.

Represents the department on campus-wide committees and work groups in the areas of accounting, personnel, and purchasing. Acts on behalf of the Business Officer in times of absence.


Required Qualifications

  • 46 years of experience in strong fiscal management experience.
  • 46 years of experience independently performing financial and/or resource research for budgetary analysis or projections.
  • 13 years of experience managing a team of employees utilizing strong people management, team buildi
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