Office - Associate - San Francisco, United States - SSA Group

SSA Group

Verified Company

San Francisco, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Office Associate

Who are we:

SSA Group works with zoos, aquariums, museums, and other cultural attractions on integrating dining, retail, admissions and more. We increase revenue opportunities for partners across the United States. With 50 years in the business, SSA has refined the basics while pioneering better ways forward. With pillars of focus like sustainability, inclusivity, and innovation, SSA is transforming the cultural attraction industry.

SSA was built by families, for families, with a family's sense of love and dedication.

We don't just rely on the best practices in our industry, we customize best practices for each partner to set the bar higher and higher, always.

We do all we can to further the mission of our partners because their guests and the communities they serve, deserve it.

Position Title:
Office Associate

Reports to:
Office Supervisor(s) and Administrative Operations Manager

Responsibilities:

In times of need assists the operational managers and park operations staff in the park, as delegated by Administrative Operations Manager.
Support integration and training of new employees.
Maintain a clean, safe and organized work environment.
Uphold company policies and procedures.
Provides branch administrative support in the form of answering telephones and word processing.
Responsible for communicating proper documentation on discrepancies to Administrative Operations Manager and employee accountable upon delegation.
Additional responsibilities may be added at any point to include administrative assistant help, projects, operational tasks, etc.
Prepares and updates Unit Addendums for employee handbook as necessary or as delegated by Administrative Operations Manager.
Supports and maintains a secure and safe cash room. Managing limited access to only approved personnel by General Manager of location. Keeping all personal items outside of cash room/office.
Responsible for issuance and checking in all banks at, ensuring sufficient paperwork & daily closing sheets are turned in.
Responsible for proper uniform handling in the absence of Administrative Operations Manager.
Responsible for performing cash pickups and change orders on a needed basis.
Certain administrative tasks can be appointed such as the implementation of legal paperwork, time keeping equipment oversight, HRIS management, recruitment support, engagement program support and progressive documentation support.
Responsible for the counting of the daily receipts.
Responsible for pulling & closing banks daily.
Works quickly and efficiently to reconcile any discrepancies or questions regarding reports and/or balances.
Responsible for I9 and file management.
Supports SSA / Unit in driving community effort through hiring efforts, engagement activities, and focus on opportunities of giving back.
Perform other tasks as deemed necessary.

Job Requirements

Strong interpersonal and communication skills.
Ability to read, count, and write to accurately complete all documentation and daily paperwork.
Exceptional problem solving/decision making skills combined with the ability to be organized.
Demonstrates financial management, analytical, planning, and support skills.
Thrive in a team environment while having the ability to work independently and demonstrate flexibility in a fastpaced environment.
Computer knowledge and skill level for intermediate office functions inclusive of cash management system online, POS systems, and excel.
Physical ability to stand for extended periods and to move and handle boxes (1035lbs) as necessary to operation, which entails lifting, and perform all functions as set forth above.
Ability to work varied hours/days, including nights, weekends and holidays, as needed.

IDEA + Belonging

Promote an inclusive & supportive approach within the Brand team, with networking continuing at all units
Focuses on removing barriers and empowering growth and opportunity for team members at all levels
Engages with SSA/Unit in driving community effort through engagement activities and focus. On opportunities of giving back

Previous Experience

Twothree years cash handling experience.
Two years administrative experience preferred.
ServSafe or Food Handling Certified a plus.
All education backgrounds accepted.

This is by no means an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job description.

The Company reserves the right to revise the job description or to require that other or different tasks are performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs or technological developments)

SSA Group, LLC. is an equal opportunity employer.

We embrace diversity and equal opportunity through our commitment to building a team that represents a variety of backgrounds, perspectives, and skills.

The more inclusive we are, the bette