Executive Assistant to CEO - Woodland Hills, United States - MedPOINT Management

MedPOINT Management

Verified Company

Woodland Hills, United States

2 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary:

As an Executive Assistant to the Chief Operating Officer (COO) the Chief Executive Officer (CEO), you will be responsible for providing high-level administrative support to ensure the smooth functioning of the COO's and CEO's work schedules and overall operations of the organization.

The Executive Assistant will also collaborate with other Executive Assistants across the organization to ensure seamless communication and coordination between executive offices.

Duties and Responsibilities:

Schedule and organize meetings, including room reservations, preparation, and distribution of meeting materials
Collaborate with other Executive Assistants, external stakeholders and clients, to ensure schedules align and logistics are in place
Act as a liaison between the COO and CEO and internal/external stakeholders
Draft and edit official correspondence, memos, reports, and presentations on behalf of the COO and CEO
Record accurate and comprehensive minutes during executive or client meetings, as needed; also ensuring timely distribution of meeting minutes and followup on action items
Ensure compliance with regulatory requirements related to all correspondence and documentation
Maintain confidentiality of sensitive information and adhere to privacy and security policies
Provide backup support for other Executive Assistants during peak periods or absences to maintain continuity in administrative support
Assist in organizing and executing special events or projects as requested by the COO and CEO
Building strong relationships with other administrative professionals and stakeholders to foster a supportive and collaborative working environment
Manage office supplies, equipment, and other administrative tasks as needed

Minimum Job Requirements:

Bachelor's degree, project management experience or certifications are a plus
3+ years of experience in an Executive Assistant position or as an Assistant to a Csuite position for a large company
Experience working in the healthcare field and or client services business is a plus
Proficient in Microsoft Office Suite and other relevant software

Skills and Abilities Required:

Strong organizational and multitasking skills with meticulous attention to detail
Demonstrates aptitude for problemsolving and thrives in a highpaced, dynamic team environment
Excellent written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Strong interpersonal skills, with ability to collaborate effectively internal and external stakeholders

Salary Range:

- $85,000 - $100,000