Property Management Accounts Payable Support Specialist - Waltham - Boston Properties

    Boston Properties
    Boston Properties Waltham

    7 hours ago

    Description
    Job Description
    Primary Purpose of Position:
    Coordinate accounts payable and financial accounting services for the assigned portfolio.
    Essential Functions:
    Accounting Operations
    • Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.
    • Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances.
    • Responsible for diligently reviewing invoices and proactively reaching out to vendors to review, and escalating questionable or inaccurate billings to the vendor in partnership with Property Management Coordinator.
    • Manage new vendor setup.
    • Review Nexus application for vendor billings, identify, research and resolve any incorrect billings. Act as a resource responding in a timely manner to any internal and/or external inquiries.
    • Process/review employee reimbursement requests.
    • Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team members, review approvals and monitor final processing.
    • Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals.
    • Utilize corporate tools and practices to streamline AP processing and increase overall efficiency.
    • Provide high quality customer service to vendors and BXP employees.
    • Participate in the timely completion of the assigned portions of the annual operating budgets and related documents.
    General
    • Ensure compliance of Corporate policies and procedures as they relate to both accounts payable and accounts receivable administration.
    • Provide support to Property Managers by producing, modifying and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables.
    Region/Building Specific Functions:
    • Perform other duties and special projects as assigned.
    Requirements and Qualifications:
    • High school diploma or equivalent educational certificate required; BA/BS Degree preferred.
    • Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.
    • Experience in Accounts Payable preferred.
    • Experience with an Accounts Payable Automation Software preferred.
    • Related business/industry experience desirable.
    • Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
    • Demonstrated ability to determine needs and achieve results without close supervision.
    • Demonstrated ability to take initiative and lead projects.
    • Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
    • Ability to work under pressure and within time constraints.
    • Superior verbal and written communication skills.
    • Excellent analytical skills.
    • Excellent attention to detail.
    • Ability to work independently and also as part of a team.
    • Exhibit and champion excellence in work and willingness to embrace change.
    • Flexibility with work schedule to include working overtime on a periodic basis.
    • Proficiency with Microsoft Office Applications.
    Physical Requirements:
    • Involves work of a general office nature usually performed sitting such as operation of a computer.
    • Involves work of a general office nature usually performed standing such as operation of a multi-function printer.
    • Involves movement between departments, and buildings to facilitate work.
    • Vision abilities allowing reading of printed materials, graphics, and computer displays.
    Internal and External Contacts:
    Property Management AP Support Specialist regularly interfaces with various Boston Properties vendors/contractors, personnel, tenants, and consultants.
    Reporting Structure:
    This position reports to the senior most property manager in the assigned portfolio who provides daily supervision, guidance, and coordinates, evaluates and monitors work performance on a periodic basis.
    • This position also supports and receives work assignments from the Property Management Team in assigned portfolio.
    Salary Range:
    $63,300 - $82,000. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more.
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