Virtual R&p Fiscal Coordinator - Washington, United States - United States Conference of Catholic Bishops

United States Conference of Catholic Bishops

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Virtual R&P Fiscal Coordinator manages all functions and activities related to client disbursement undertaken by USCCB's new Virtual Resettlement segment.

The Virtual R&P Fiscal Coordinator manages all functions and activities related to client disbursement, undertaken by USCCB's new Virtual Resettlement segment.

The segment provides virtual Reception and Placement case management support and direct assistance to refugees and SIV's resettling with U.S.

ties who will provide housing.

The position will provide start up leadership in establishing and troubleshooting systems as it relates to disbursement of funding to clients through the Virtual R&P Program.

This position will work closely with the Virtual R&P Case Management segment, Resettlement Services Grants and Programs Administration, the USCCB Office of Finance and Accounting and the card distribution company, GiveCard.

Establishes USCCB's new Virtual Resettlement Client Disbursement Process

Works with USCCB's Director of Resettlement Services, Grants and Programs Administration and Office of Finance and Accounting teams to establish systems for providing client direct financial assistance
Lead in mitigating financial risk through the establishment of internal controls, development of fund disbursement procedures, and regular inventory management

Develops and executes plans and procedures including:

Managing account relations with GiveCard (the company that will distribute the bank cards directly to clients) for high-level matters such as system roles, fund account, and fraudulent activity notifications
Fund account management which entails the allocation of funds from USCCB to GiveCard (managing the account threshold of $250,000 at any given time and an overall budget and distribution of up to $5.3 million)
Coordinates cost center setup with Office of Finance and Accounting to ensure sufficient tracking of client disbursement
Developing expenditure tracking tools in Excel and ensuring payments are made in line with financial rules of USCCB, PRM, Federal regulations and budget limits
Final approver for the Virtual R&P Case Manager to obligate and initiate funds to clients in a timely manner
Monitoring and reporting out disbursement trends and analysis
Utilizing data to inform resource creation and make fiscal decisions in collaboration with the Office of Finance and Accounting, Grants and Programs Administration and Virtual Resettlement

Establishes USCCB's new Virtual Resettlement Client Disbursement Process

Works with USCCB's Director of Resettlement Services, Grants and Programs Administration and Office of Finance and Accounting teams to establish systems for providing client direct financial assistance
Lead in mitigating financial risk through the establishment of internal controls, development of fund disbursement procedures, and regular inventory management

Develops and executes plans and procedures including:

Managing account relations with GiveCard (the company that will distribute the bank cards directly to clients) for high-level matters such as system roles, fund account, and fraudulent activity notifications
Fund account management which entails the allocation of funds from USCCB to GiveCard (managing the account threshold of $250,000 at any given time and an overall budget and distribution of up to $5.3 million)
Coordinates cost center setup with Office of Finance and Accounting to ensure sufficient tracking of client disbursement
Developing expenditure tracking tools in Excel and ensuring payments are made in line with financial rules of USCCB, PRM, Federal regulations and budget limits
Final approver for the Virtual R&P Case Manager to obligate and initiate funds to clients in a timely manner
Monitoring and reporting out disbursement trends and analysis
Utilizing data to inform resource creation and make fiscal decisions in collaboration with the Office of Finance and Accounting, Grants and Programs Administration and Virtual Resettlement

Management

Program oversight to include regular auditing of client disbursement
Participates in regular team meetings for the Virtual Resettlement segment to ensure open communication regarding client disbursement
Provides client disbursement technical assistance to the Virtual Resettlement team, assists with troubleshooting challenging situations and serving as a backup to Virtual Case Managers and GiveCard to client disbursement concerns
Regularly contributes to grant reporting and manages the Attachment C report process with the Office of Finance and Accounting

Collaborates with External Partners

Manages fund account relations with GiveCard
Liaises with other resettlement agencies on client disbursement policy or procedural issues of mutual concern
Liaises with PRM grants office regarding funding issues and/or reporting

Ensures effective Information, Communications and Technological Systems are in place for network processi