Permit Clerk - Elgin, United States - City of Elgin

City of Elgin

Verified Company

Elgin, United States

6 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Permit Clerk

Division/Department:
Building and Fire Division/Development Services Department

Classification and FLSA Status:
Regular, Full-Time, Non-Exempt

Salary Group: 20.05

Revised:
April 2024

SUMMARY:

Under the general supervision of the Development Services Director the Permit Clerk serves as the first point of contact and is responsible for the administrative and frontline building permitting, construction, inspection, and related activities, to include file maintenance of all required contractor licensing information, issues contractor trade permit as required, coordinates Certificate of Occupancy Inspections, provides building official with inspection requests, schedules inspections with outside inspection services when necessary, answers process and procedure questions for the permit and inspection process.

EDUCATION AND EXPERIENCE:

High school diploma/GED required.

Two (2) years of experience in administrative work preferably in the building or construction industry, preferably in a development services department, or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.

Essential Duties and Responsibilities include the following.

Other duties may be assigned:

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.

They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Processes or schedules inspection requests and coordinates with the building official.
Provides fee information and project numbers for fee collection.
Reviews and understands construction plans, to ensure all city ordinances are followed.
Serves as file manager for contractor licensing, electrical plumbing, irrigators and mechanical trade licenses, insurance, and bonds.
Serves as file manager for all permits, certificates of occupancy, and other documents issued or approved by the department.
Processes all permits and staff comments after the completion of all plan reviews.
May process over the counter permits for subcontractor trade permits that include plumbing, electrical, mechanical, roof, irrigation, and water softeners.
Coordinates and processes inspections with customers and other city staff.
Process and coordinate of issued building and sign related permits.
Input data into city computer software for monthly report preparation.
Forwards all outside reports to the Building Official for review and filing.
Reports all complaints and other emergency information to the proper city staff in a timely manner.
Assists when necessary (approved by the director) other departments during intense work cycles and/or emergency situations.

Knowledge, Skills, and Abilities:

Knowledge of typical administrative practices and processes associated with local government offices or functions or possess ability to acquire and put such knowledge into practice.
Knowledge of general computer operations, specifically familiarity of Microsoft Office and Adobe Acrobat software.
Skilled in meeting deadlines and performing multiple tasks under pressure.
Skilled in basic mathematical skills, calculating fees, work hours, complete reports, basic bookkeeping skills, balancing end of day payment transactions; generating revenue reports; and/or, performing other related activities.
Ability to maintain a pleasant and courteous demeanor working in a fastpaced environment.
Ability to establish and maintain an effective working relationship with all levels of management, city, officials, vendors, other employees, and the public.
Ability to organize, prioritize, and carry out office work with mínimal supervision.

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In a typical work setting, Building permit clerks:

Work in a busy office environment at a computer workstation with prolonged sitting or standing periods and a standard range of noise.

Work involves direct and continuous interaction with the public and other City employees on the telephone, and in-person work is performed in a highly demanding atmosphere where interactions with irate/forceful customers may be routine and in an environment of frequent and numerous interruptions.

Hours

Usually work a standard 40-hour week but may be required to work evenings or weekends to meet deadlines or for special projects/assignments.

Physical Demands and Work Conditions

Always work indoors. Work somewhat close to other people, such as when sharing office space.

Frequently required to sit, stand at computer while using hands, arms, and fingers to reach and input data in syst