Administrative Coordinator Iii - Downey, United States - Kaiser Permanente

Kaiser Permanente

Verified Company

Downey, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary:

Essential Responsibilities:

Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with mínimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
Follows instructions to complete routine and nonroutine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and nonroutine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
Assists with information dissemination by: drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with mínimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with mínimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.
Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with mínimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.
Assists with event execution by: arranging smallscale events, with mínimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing onsite coordination for standard issues, with mínimal guidance; obtaining necessary standard audiovisual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.

Minimum Qualifications:

Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.
High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

Additional Requirements:

Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience

PrimaryLocation :
California,Downey,Downey Medical Center

HoursPerWeek : 1

Shift :
Night

Workdays :
Mon, Tue, Wed, Thu, Fri, Sat, Sun

WorkingHoursStart : 04:00 AM

WorkingHoursEnd : 02:30 PM

Job Schedule :
Per Diem

Job Type :
Standard

Employee Status :
Regular

Employee Group/Union Affiliation :
NUE-SCAL-01|NUE|Non Union Employee

Job Level :
Individual Contributor

Job Category :
Business Operations

Department :
Downey Medical Center - Admin Supp-Nursing Staff Ofc - 0801

Travel :
No