Executive Assistant - Rohnert Park, United States - PACE Supply

PACE Supply

Verified Company

Rohnert Park, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview:

Thriving Company Seeks Passionate Executive Assistant

Join our dynamic team and play a key role supporting our President & shaping PACE Supply's continued success Provide exceptional administrative & executive support, optimizing our President's effectiveness and overall operational efficiency.

Collaborate with stakeholders, staff, and leadership while showcasing your resourcefulness, organization, and proactive problem-solving skills. Be part of a growing company fostering a collaborative and supportive work environment in Rohnert Park, CA.

Responsibilities:

Manage the President's calendar, schedule appointments, coordinate meetings, and prepare meeting facilities.
Conduct research and information gathering on behalf of the executive and prepare summaries and reports and correspondence.
Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
Prepare materials and design slide decks for Executive Team meetings.
Manage and schedule complex travel arrangements and itineraries.
Anticipate the President's needs and proactively address them.
Manage the President's contact database.
Function as a primary point of contact between the President and internal/external stakeholders.
Develops positive and strategic relationships at all levels of the organization.
Maintain and organize confidential documents, records, and files.
Arrange and coordinate executive meetings, conferences, and events.
Prepare agendas, take meeting minutes, and ensure followup actions are completed.
Collaborate with other departments to ensure smooth communication and execution.
Manage the President's office, ensuring it is organized and wellmaintained.
Order and manage office supplies.
Manage travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders.
Oversee special projects as assigned by the President.
Assist in various company projects, research, and strategic initiatives.
Provide support in tracking project milestones and deadlines.
Assist with project documentation and reporting.

Qualifications:

High school diploma, GED, or equivalent work experience.
Minimum 3 years (5 or more preferred) of experience supporting a company President.
Strong project management and problemsolving skills with impeccable ability to manage multiple projects in a fastpaced and timesensitive environment.
Exceptional customer service, administrative, and organizational skills.
Excellent written and verbal communication skills.
Intermediate Microsoft Office Software Proficiency (PowerPoint and Excel) with an ability to learn and use PACE specific programs and software.
Travel coordination (multileg, international & domestic. Private and commercial).
Event Management.
Calendar Optimization.
Expense Management.
Critical Thinking, Efficient Data Organization.
High-Level discretion, possess good judgment, and able to independently problem solve.

Work Environment:

Pre-Employment Requirements

Drug Test:
A drug test will be administered to ensure a drug-free workplace.

Work Environment

Physical Requirements:

The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.
Ability to lift items that weigh up to 15 lbs. regularly. This includes carrying, dragging, and walking with materials, as well as using a handtruck.
Prolonged periods of standing or sitting at a desk and working on a computer.
Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.

Environmental Conditions:

The employee is frequently exposed to moving mechanical parts and outside weather conditions.
Occasionally, the employee may be exposed to high, precarious places and vibration.
The noise level in the work environment is usually moderate.

Benefit Snapshot:

PACE Supply is proud to be an employee-owned corporation.

We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO
- **Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the People Department at