Corporate Payroll Specialist - San Diego, United States - Azul Hospitality Group Corporate Office

Description

POSITION PURPOSE
The Corporate Payroll Specialist is responsible for administrative tasks associated with all payroll related actives for approximately 30 hotel
properties across multiple states. The Payroll Specialist responsibilities will includes timely and accurate payroll processing, in conjunction with
property payroll staff, in accordance with Corporate Standards and in compliance with all State and Federal Wage
and best practices to implement, both at the Corporate and property level.


ESSENTIAL RESPONSIBILITIES

• Become an expert in and champion for the HMS system
• Assist in the effective and efficient operations of biweekly payroll processing by communicating and ensuring adherence to company policies and procedures, internal controls and employment agreements.
• Assist in the training and development of management and payroll staff on standard payroll and timekeeping duties e.g. scheduling deadlines, Time & Attendance software management, and daily timekeeping edits.
• Work with management and payroll staff to ensure payroll data is complete and accurate, for timely submission to Paycom.
• Work with management and payroll staff to ensure accuracy and proper inclusion of additional earnings, such as gratuities, service charges, and incentives.
• Ensure proper processing of garnishments, with appropriate backup and authorization in accordance with local laws.
• Ensure proper processing of stale payroll checks and their proper reporting, as necessary.
• Respond to, research and resolve management, payroll staff and team member questions and problems in an accurate and timely manner.
• Assist in management of all payroll activities in accordance with federal and state statutory regulations.
• Ensure complete confidentiality with payroll records, payroll data and personal information
• Proactive communication to management and payroll staff for items impacting payroll, such as changes to procedures, schedule requirements, processing delays, or errors.
• Timely communication to management and payroll staff of deficiencies, errors or other items that impact the accuracy and timeliness of the payroll and team member paychecks.
• Ensure payroll system is running effectively and efficiently.
• Ensure backup of relevant information is complete for historical and current reporting.
• Maintain a safe working environment.
• Be a champion for all things payroll throughout the Company
• Flexible problem solving and willingness to take on all tasks

SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by management based upon the requirements of the Company:

• Additional duties as necessary and assigned.
• Participate in leadership functions and capacities as required.

PHYSICAL DEMANDS

• Environmental conditions are inside, a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by hotel environmental systems.
• Must be able to s

it at a desk for up to seven (7) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.

• Position requires individuals to see, hear, and speak (verbally and audibly),
• Required to sit, stand, lift, bend, stoop, crawl, and kneel.
• The employee must also use hands to finger, handle or feel. Occasionally reaching with hands and arms, climbing or balancing are required.
• May be asked to drive or travel by car, air or other transportation for business purposes.
• Must be able to function effectively in a loud, fastpaced working environment. Natural and regular stressors occur on the job.
• Must be able to lift to 15 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.
• Talking and hearing occur continuously in the process of communicating with colleagues.
• Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10key adding machine, multiline touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
• Must be able to s