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Finance Director - San Jose, United States - Indian Health Center of Santa Clara Valley
Description
Job DescriptionJob Description
DIRECTOR OF FINANCE
Reports to Chief Executive Officer
Status:
Full-Time Regular, Exempt
POSITION SUMMARY:
Under the supervision of the Chief Executive Office, the Director of Finance is responsible for the agency's overall financial management, integrity, and reporting.
DUTIES
&
RESPONSIBILITIES:
Closely monitors productivity in all departments. Evaluate monthly financial and productivity statistics and identify trends for leadership review.
Participates as a member of the agency's management team in strategic planning and organizing agency-wide initiatives and projects.
Oversees and directs all of IHC's finances, accounting, and financial systems including accounts payable, accounts receivable, payroll, contract and grant billing, and third-party billing, coordinating with other departments as necessary.
Oversees the maintenance of accurate accounting procedures and records regarding cash receipts, cash disbursements, general ledger, accounts payable, accounts receivable, and bank reconciliations.
Oversees accurate and timely information entry into IHC's financial and billing software including general ledger and all billing.Oversees review and approval of requests for payment authorization; investigates requests and works with staff to find alternate and more cost-effective solutions; coding of all expenditures to ensure accurate grant and contract billing; and monitors expenditures according to federal, state, county, city, and foundation grant and contract billing regulations.
Oversees the monthly tracking and reconciling general ledger accounts; reconciling bank accounts; monitoring and reinvesting investments; monitoring aging monthly; and all other accounting activity.
Oversees the monitoring of cash daily; transferring funds between accounts as necessary to meet payroll and accounts payable expenses; coding direct deposits monthly; and maintaining adequate resources to meet IHC's financial needs.
Oversees special financial projects such as developing FQHC budget and forms for new medical sites; developing PPS rates; creating indirect cost rates with the state Department of Health.
Develops and issues the agency's financial reports on time including but not limited to: balance sheet, income and expense statement, fund balance statement, cash projections, operating budget, trend analysis of financial information, and productivity reports.
Develop annual agency budgets in collaboration with program and department directors.
Maintains appropriate data for audits and analysis of agency operations; oversees all preparations for financial audits. Works closely with auditors including the county, the independent financial auditor; the state WIC auditor, etc.
Interprets contractual policies and recommends revision of agency and financial policies to ensure the agency is operating within contract requirements.
Develops and revises financial policies and procedures according to generally accepted accounting principles, Title XXII,FQHC, Managed Care, and other funding and regulatory requirements.
Develops and conducts financial workshops for Staff/Board training; makes recommendations for improvement of financial resources.
Assists in the preparation of proposals and budgets for funding sources.
Reports expenditures to various contract and grant sources.
Hires, trains, supervises, disciplines, and evaluates Finance Department staff.
Attends all required meetings, and any meetings relating to budgeting, finance, and productivity.
Performs other duties as assigned.
REQUIRED QUALIFICATIONS, KNOWLEDGE
&
ABILITIES:
Master of Science Degree in Accounting, Health Business Administration, MBA or CPA preferred.
Minimum of five years experience in management for accounting, business, or healthcare administration.
EPIC experience preferred.
Demonstrated ability to direct, plan, and control financial activities.
Ability to develop, implement, and maintain accounting procedures that are in accordance with federal, state, or local requirements.
Ability to communicate effectively, both verbally and
in
writing, and experienced in preparation of oral and written reports.
Proficiency in the operation of accounting reporting systems.
Knowledge of budgeting, forecasting techniques and analytical methods and knowledge of federal, state, and local funding agency contract requirements and compliance.
Ability to organize, delegate, coordinate, and work well under pressureAbility to maintain strict confidentiality
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