Events Coordinator- Part-time-$23.00 Per - Simi Valley, United States - Courtyard by Marriott- Ventura Simi Valley

Description

POSITION PURPOSE:

This position is responsible to assist the events and f&b departments to manage, and execute all group and events for the hotel, while providing administrative support outlined below for each respective area.

DUTIES & RESPONSIBILITIES:

Responsible to provide administrative support to all Catering and Convention Services Managers, in addition to assisting Director of Banquets, and Executive Chef with BEOs.

Various tasks may include, but not limited to the following: managing event software, distributing banquet event orders, resumes, monitoring and assigning inbound leads, answering the phone, preparing contracts, proposals, routing paperwork to appropriate departments and any additional tasks that assist with hotels sales efforts and profitability.

In addition to the above tasks this role is responsible to assist the F&B department with the following:

• Assist with editing F&B menus
• Assist with ensure accuracy of on property marketing collateral or signage.
• Ensure all signage and QR codes are accurate.

OTHER DUTIES:

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs for the hotel.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Must possess computer skills, including working knowledge of Delphi, Microsoft Office, Excel, Canva,
• Ability to read and write the English language proficiently and in a clear manner.
• Ability to communicate with clients in a clear and hospitable manner.
• Basic knowledge of mathematics and calculator skills to prepare mathematical calculations without error.
• Basic typing skills, 50 wpm, and ability to take dictation accurately.

QUALIFICATIONS STANDARDS

• High school diploma required. bachelor's Degree preferred.
• Minimum of 2 years Hotel or other hospitality experience required. Hilton experience preferred.
• No special licenses required.
• All employees must maintain a neat, clean and wellgroomed appearance. (Specific Standards are Available)
• Applicants with additional language skills preferred.
• Fingering: picking, pinching, typing, or work with fingers versus whole hand or arm.
• Grasping: Applies pressure with fingers and palm.
• Talking: Must convey ideas by spoken word, must convey information quickly and loudly to other workers, or guests.
• Hearing: Must perceive the nature of sound, receive detailed information through oral communication and to make fine discriminations in sound.

PHYSICAL REQUIREMENTS:

Light work exerts up to 15 pounds of force occasionally and or up to 15 pounds frequently. Must be able to sit at a desk for up to 8 hours per day. Walking and standing are required. Length of time of these tasks may vary from day to day and task to task. Must be able to bend, stoop, squat and stretch to fulfill cleaning and filing tasks. Must be able to exert well-paced ability in limited space. Hearing and visual ability to observe and detect signs of emergency situations. Requires manual and finger dexterity to use and operate all necessary equipment.


VISUAL REQUIREMENTS:

Vision occurs continuously with the most common visual functions being those of near vision and depth perception.


WORKING CONDITIONS:

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems


SAFETY REQUIREMENTS

Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety.

The hotel will provide the required PPE. Team members will be trained in the proper use and care of any assigned PPE.

It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.

VOLUNTARY COMMITMENT:

I have read, understand and voluntarily commit myself to the general guidelines contained in this document.

I also understand that this is only a basic description of my job and that it does not, nor is it intended to, outline all of the specifics of the responsibilities which I may be expected to perform from time to time.

My signature confirms I have completed training in all job duties initialed above.

I also understand the following:

If I come in contact with blood or any body fluids I am to immediately contact Security and my supervisor.

DO NOT HAVE ANY CONTACT WITH THESE FLUIDS. DO NOT ATTEMPT TO CLEAN THIS UP.

If I am certified in CPR it is entirely my decision whether to aid a guest or fellow employee. It is not expected as part of my job duties for the Hotel. I do so at my own risk.