Executive Administrative Assistant - New York - Summit Staffing Partners

    Summit Staffing Partners
    Summit Staffing Partners New York

    2 days ago

    Description

    Executive Administrative Assistant

    Location: Midtown Manhattan, NYC

    Full Time, Permanent Position

    Overview:

    Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity.

    Core Responsibilities:

    • Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands
    • Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy
    • Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation
    • Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships
    • Handle travel arrangements, both domestic and international, providing on-call support as needed
    • Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times
    • Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity
    • Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives

    Qualifications:

    • Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment
    • Strong discretion and professionalism in handling sensitive and high-stakes information
    • Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners
    • Masterful calendar, time, and task management skills, with a "no task too small" mentality and proven ability to stay calm under pressure
    • Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

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