Assistant AD, Business and Financial Reporting - Fairfax - Virginia Jobs

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    Virginia Jobs Fairfax

    13 hours ago

    Description
    Department: Intercollegiate Athletics
    Classification: Professional Faculty
    Job Category: Administrative or Professional Faculty
    Job Type: Full-Time
    Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
    Location: Fairfax, VA
    Workplace Type: On Site Required
    Sponsorship Eligibility: Not eligible for visa sponsorship
    Salary: Salary commensurate with education and experience
    Criminal Background Check: Yes
    Financial Background Check: Yes
    About the Department:
    George Mason Athletics unites communities by developing champions with a mission to inspire and transform lives through the power of sports. Mason Athletics serves 500 student-athletes in 22 NCAA Division I sports. We are a proud member of the Atlantic 10 Conference with over 20 Conference Championships, NCAA Championships in Women's Soccer and Men's Indoor Track, an NCAA Final Four appearance with Men's Basketball, and over 30 individual National Champions. We are student-focused, education-centered, and committed to providing transformational experiences for our student-athletes and staff. Our five priorities are Student-Athlete Experience, Competition, Resources, Storytelling & Engagement, and Championship Culture.
    About the Position:
    The Assistant AD, Business and Financial Reporting manages the day-to-day operations of the Athletic Department Business Office. This position maintains daily oversight of the Athletic Department's financial reporting, budgeting, accounts payable / receivable, and procurement functions. This position also reviews / approves select expenditures and maintains/supports an environment that emphasizes and prioritizes adherence to a strong internal control framework. Specifically, the Assistant Athletic Director, Business and Financial Reporting works in conjunction with the Deputy AD, Finance & Business Strategy / CFO to ensure that the Athletic Department's financial reporting requirements are met. The position oversees the completion of mandated and ad hoc financial reports/analyses (i.e., Federal EADA Report and NCAA AUP Report). Since this position is responsible for overseeing the financial reporting process, the position serves as the primary liaison to the Athletic Department's internal and external auditors on most business-related matters. Additionally, the Asst. AD, Business and Financial Reporting supports the development of the Athletic Department's annual budget.
    Responsibilities:
    Mandatory Reporting
    • Works in conjunction with the Deputy AD, Finance & Business Strategy to complete mandated and ad hoc Athletic Department financial reports. Examples of required reports include the Federal EADA Report, NCAA/AUP Report, NCAA Report on Uses, and Private Business Use Questionnaire; and
    • Prepares a variety of other reports and analyses that may be requested by management in accordance with established standards and in a manner that addresses the needs/requirements of the end-user(s).
    University and Commonwealth Reporting
    • Oversees monthly reconciliation reporting (organizational and bank) and internal control testing;
    • Performs systematic reviews of Banner financial activity to verify that all charges and credits are accurate and appropriate, usually comparing to source documentation to confirm the accuracy of postings and identify expected transactions that have not yet occurred; and
    • Supports ARMICS process, including transaction assessment and testing on an ongoing basis. ARMICS mandates the use of internal control standards and best practices that directly support the Commonwealth's vision and long-term objectives.
    Budget Development Support
    • Works with each sport and support unit to review needs and assess priorities based on available funding;
    • Throughout the year, tracks the Athletic Department's budget performance by regularly monitoring the existing budget dashboard, preparing monthly budget vs. actual status updates, and formulating year-end projections that can be utilized for decision-making and planning purposes. The budget process involves an extensive review of the previous year's financial results as well as consideration of university/department-wide goals; and
    • Throughout the year, monitors how actual revenues and expenses compare with what was budgeted. If actual revenues or expenses deviate from budgeted amounts, the Assistant AD investigates the variances and works with the Deputy AD to determine appropriate follow-up action.
    Transaction Processing
    • Reviews/approves select expenditure documents (i.e., expense reports, JVs, eVA orders, transfers, and wires etc.) and maintains/supports an environment that emphasizes and prioritizes adherence to a strong internal control framework;
    • Prepares, coordinates, processes, and files internal and external business office related forms and correspondence with key vendors; and
    • Supports P-Card reconciliations utilizing the Mason Finance Gateway system as a cardholder for purchasing card and foundation card.
    Other Duties as Assigned
    • Works with the Deputy AD on special projects and other initiatives that impact Business Office and department operations.
    Required Qualifications:
    • Master's degree in related field. Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement;
    • Related experience (generally 5+ years) in accounting, business, and/or intercollegiate athletics;
    • High level proficiency in Microsoft Excel required;
    • Familiarity with project management tools and data visualization tools;
    • Working knowledge of NCAA rules;
    • Demonstrated skills in financial management, planning and reporting, and department budgeting;
    • Highly proficiency and skills with current office software such as Microsoft Excel and other Microsoft Office programs;
    • Exceptional interpersonal skills with the ability to interact and communicate professionally and effectively at all levels within the organization, including executive level management and senior leadership, and individuals of diverse backgrounds;
    • Ability to collect, analyze, and interpret financial data; drawing conclusions and making budget recommendations;
    • Ability to monitor annual budget, analyze past trends, and project future needs to forecast and manage the athletics budget; and
    • Ability to exercise independent judgment and discretion and interact effectively with multiple constituencies, both internal and external, to execute job responsibilities.
    Preferred Qualifications:
    • Certified Public Accountant;
    • Master's degree with a focus on accounting, business, and/or finance strongly preferred;
    • Related experience (generally 7+ years) in business and/or intercollegiate athletics; and
    • Familiarity with NCAA regulations and compliance standards.
    Instructions to Applicants:
    For full consideration, applicants must apply for Assistant AD, Business and Financial Reporting at Complete and submit the online application to include three professional references with contact information, and provide a Resume and a copy of any Certified Public Accountant License that was attained (optional) for review.
    Posting Open Date: January 5, 2026
    For Full Consideration, Apply by: January 19, 2026
    Open Until Filled: Yes
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