Practice Assistant Supervisor - Los Angeles, United States - Kirkland and Ellis

Kirkland and Ellis

Verified Company

Los Angeles, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward.

We share core values that help us achieve excellence:
collaboration, talent empowerment, service, inclusion, respect and gratitude.

Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field.

Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations.

We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them.

We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors.

With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Practice Assistant Supervisor will work collaboratively with local Senior Director of Administration (SDOA) and the Global Practice Lead (GPL) of Practice Services to oversee the daily functions of the Practice Assistant's ensuring the firms attorneys receive quality an timely support.

The Practice Assistant Supervisor is responsible for overseeing the distribution of overflow work and special projects, staffing of overtime requests and out-of-town trial teams.

Walk floors to develop and maintain relationships with the practice assistants and identify morale and performance concerns and serve as a resource for staff regarding K&E policies and procedures.

The Practice Assistant Supervisor will oversee integration efforts of newly hired practice assistant personnel and suggest training initiatives to enhance and meet core competency objectives.

In addition, the Practice Assistant Supervisor will maintain and update organizational documents and reports and assist with monitoring and approving work schedules and attendance.

ESSENTIAL JOB FUNCTIONS:

Provide supervision, counseling, guidance, encouragement and coaching to the practice assistants, foster a team environment that promotes excellence, productivity, teamwork, and high morale
Coordinate assignments of practice assistants, as necessitated by attorney arrivals and/or departures, group reassignments, balancing of workloads, discussing proposed arrangements with attorneys, SDOA and GPL lead in advance and monitoring the assignments to ensure they are working effectively
Recommending and manage secretarial groupings; and identifying and addressing performance issues, including conducting disciplinary actions
Oversee orientation of newly hired practice assistant personnel and suggest training initiatives to enhance and meet core competency objectives.
Coordinate annual workperformance reviews for all practice assistants, and make appropriate recommendations regarding bonuses and annual salary adjustments
Proactively ensures that the services provided by the department are meeting the needs of the firm's attorneys and clients. Prepares and achieves annual goals to enhance the quality of support provided by the department
Assists in recruiting, hiring, orientation, training, counseling, and performance monitoring. Coordinates coaching, disciplinary and termination issues. Monitors attendance and overall work performance. Implements the policies of the Firm in a fair and consistent manner
Maintain complete records regarding all practice assistant matters, such as hires, promotions, transfers, performance reviews, coaching, disciplinary actions and terminations
Handle specific and/or unique projects as assigned by the Associate Director of HR, Senior Director of Administration and Global Practice Lead of Practice Services
Stays current on relevant management and market trends through participation in outside associations appropriate to the types of positions being managed, reading management periodicals, and attending continuing education programs
Other related duties as assigned

Qualifications & Requirements

_Education, Work Experience, Skills_

Bachelor's degree, required
3+ years of supervisory experience in a professional services environment, law firm preferred
Proven record of supervising or managing administrative staff or other legal support personnel within a medium to large law firm
Providing prompt, professional and courteous services for all