Administrative Assistant Iii - Trenton, United States - Newkleo LLC

Newkleo LLC

Verified Company

Trenton, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The support staff is needed to assist Procurement Bureau with administrative tasks while the Division is short-staffed.

Coordinates and schedules meetings.
Provides complex, direct, technical assistance to professional buying staff engaged in completing sophisticated procurements, special analytical projects, or investigations.
Compiles documentation for and creates contract award files, which may include scanning hard copy files.
Prepares correspondence to Vendors for contract extensions or contract maintenance.
Prepares correspondence to Vendors for various forms required as part of a Contract Award.
Reviews and verifies that required forms have been submitted as part of bid proposals.
Maintains a list of key contract expiration dates for buying staff and supervisors.
Assists in tabulating complex bid proposals from multiple vendors.
Collects background information for and assists in preparing simple commodity specifications.
Collects accurate purchasing production data as a basis for periodic management reports.
As required, schedules and participates in bidders' conferences.
Prepares procurementrelated correspondence and reports.
Coordinates the maintenance of essential contract and bid records and files.
Organizes contract award files for archiving.
Maintains physical space and organization of the unit.
Maintains, updates, and organizes virtual/shared files.

Work hours:

Negotiable: 8:00am4, 8:304:30, or 9
Lunch hours 60 minutes (Un-Paid)

Additional information:

WFH
Work remotely 2 to 3 days per week

Dress code

Business Casual

-

NOTE:
Temporary employees are not permitted to operate any State vehicles.

Job Types:
Contract, Temporary

Pay:
$24.24 per hour

Expected hours: 30 per week

Benefits: