- Scheduling
- Running errands
- Stocking supplies
- Tidy common areas
- Sorting and sending mail
- Answering and routing phone calls
- Greeting visitors
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2 weeks ago
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Office Assistant/Scheduler
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Office Admin Assistant
1 week ago
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Office Assistant - Columbus, United States - D Hospitality Design LLC
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Description
Job Description
Job DescriptionHospitality Interior Design and Manufacturing company looking for an experienced individual for full-time receptionist/office assistant position.
A pleasant, dependable, energetic individual with a "can-do" attitude and exceptional attention to detail, the Receptionist is responsible for greeting visitors and attending to general office requirements ensuring the operation of a flawless front and back of house.
This is a fantastic opportunity to grow with an organization that is rapidly expanding its operations
Responsibilities Include:
Serves as the gatekeeper, both in person and on the phone, for the organization, greeting employees, clients and vendors in a welcoming manner.
Answers telephones; screens calls, forwards calls and /or record and forward messages accurately.
Types forms, form letters and other documents as necessary.
Collates, scans and photocopies as required.
Assists in organizing and building invoice, quote, and purchase files
Assists with correspondence with clients
Files correspondence and other materials as required.
Receives, sorts and distributes mail within the office in a timely manner, including coordination of messengers and shipping (e.g. FedEx, UPS, etc.)
Maintains conference room including removal of trash and food after meetings.
Inventories and purchases office supplies and kitchen supplies.
Organizes and cleans common areas and work areas including removal of trash.
Organizes travel for President and other senior staff as needed
Assists with various miscellaneous project parts as needed to support in all departments, such as updating sheets in spec books, data entry, leads and sales contacting, etc.
Requirements:
Highly presentable, excellent attention to detail, ability to discern appropriate discretion as needed, initiative to learn, with an outgoing, upbeat and confident demeanor
Punctual and professional
Excellent communications skills - verbal and written.
Excellent knowledge of Microsoft Office products - especially Excel
Adobe Acrobat, Illustrator or Photoshop a plus but not required
One to two years prior experience
Reliable transportation
Ideal candidates should send their resume and cover letter, along with at least 3 professional references.
Administrative Duties including but may not be limited to: