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Accounts Payable Coordinator - Temecula, United States - FFF Enterprises
Description
Job Details
Job Location
Temecula, CA
Remote Type
Hybrid
Salary Range
$ $23.00 Hourly
Description
Position Summary
The incumbent is directly responsible for accounts payable processing of both inventory and non-inventory, packaging and freight invoices of NuFACTOR, Inc.
Incumbent is also responsible for processing disbursements via different payment method types and reconciling of vendor and general ledger accounts .
This position requires interaction with vendors, bank or other external auditors, department managers, other FFF associates, and Finance Department personnel.
Essential Functions and Duties
Process inventory and operating expense payables for NuFACTOR, Inc.
under their responsibility, ensuring company liabilities are accurately and timely recognized, adequately documented and appropriately authorized in accordance with company policies and procedures.
Prepare payment proposals for check runs, EFT or credit card payments.Manage AP Email inbox. Route invoices to appropriate manager/approver. Respond to internal and external accounts payable calls in a timely and professional manner. Reconcile vendor statements for vendors monthly. Request invoices or credit/debit memos as necessary to keep accounts current.
Work with pharmacy inventory and nursing supervisors to process, research and resolve disputed invoices and other issues to mutual satisfaction.
Maintain accurate and detailed records for all debit memos created for inventory price changes. Ensure that all debit memos are communicated to the appropriate vendor and old outstanding items are communicated to management.Review and maintain accurate return detail for inventory items and product complaints. Analyze returned inventory general ledger account and book appropriate entries. Collect on returns as needed.
Maintain accurate analysis of the Goods Received not Invoiced general ledger account. Research and resolve problem items. Propose journal entries or clearing if required.
Receive, scan and file incoming mail. Maintain AP files and support AP Specialists with filing needs.
Support all internal and external audit activities associated with accounts payable.
Ensure vendors are setup with accurate W-9's on file for all active vendors.
Create, audit, and distribute all 1099s with the appropriate vendors and the Internal Revenue Service.
Back up accounts payable processing for FFF, MINIBARRx and SECURITE if needed.
Create and/or update written documentation for all of the above-mentioned responsibilities.
Continuously strive to improve processes, service quality to internal and external customers.
Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
Display dedication to position responsibilities and achieve assigned goals and objectives.
Represent the Company in a professional manner and appearance at all times.
Understand and internalize the Company's purpose; Display loyalty to the Company and its organizational values.
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company.
Immediately report any concerns or violations.Other duties as assigned.
Qualifications
Required Education:
High school diploma required. Some college desired.
Required Knowledge:
Understanding of basic accounting concepts.
Required Experience:
Minimum of five (5) years Accounting related experience required.
Previous A/P experience in online three-way inventory matching required
Previous A/P experience in online three-way inventory matching required
Required Skills:
Must have strong organizational skills
Strong analytical and communication skills are required
Intermediate computer skills, including experience with Microsoft Office Excel and a fully integrated ERP system, preferably SAP
Must have effective verbal and written communication skills
Must have the ability to work with limited supervision and as part of a team
The ability to document formal policies and procedures of accounting processes as they relate to FFF.
Preferred Skills:
Sound decision-making abilities
Strong interpersonal skills; excellent verbal and written communication skills; strong negotiation skills; strong analytical skills; organized; detailoriented; ability to prioritize work; ability to recommend solutions to a wide variety of problems and work with minimal supervision; self-starter; team player.
Physical requirements
Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers.
Must have the ability to view a computer screen for long periods and the ability to sit for extended periods.
Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled.
Must have the ability to travel occasionally. Working condition include normal office setting.Mental Demands
Learning, thinking, concentration and the ability to work under pressure, particularly during busy times.
Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service.
Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations' situations.
Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutionsDirect Reports
None
EEO/AAP Statement
FFF Enterprises/ NuFactor is an equal opportunity employer to all and prohibits discrimination and harassment based on the following characteristics: race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran or military status, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or any state protected leaves), domestic violence victim status, political affiliation, reproductive health decision-making, and any other characteristic protected by state or federal anti-discrimination law covering employment.
These categories are defined according to Government Code section The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
