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Accounts Payable Specialist - Portland, United States - TEC Equipment
Description
About Us:
Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota.
TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Wabash trailers and Cottrell auto transport trailers.
We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks.
Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs.Overview:
The Accounts Payable (AP) Specialist primary role will be to maintain the health of our vendor accounts while always exhibiting the highest levels of professionalism and customer service.
The AP Specialist must also maintain open lines of communication with branch personnel to ensure invoices are processed in a timely manner.
The AP Specialist also must be proficient in working with TECs AP Softwares (CDK, Yooz) as well as navigating in various vendor websites.
Intermediate experience in both Microsoft Excel and Word is also required for this position.The person in this position must embody company values: Teamwork, Entrepreneurship, and Customer Focus and be committed to providing a high level of support to internal customers so better enable managers and employees to fulfill TEC Equipments Customer Commitment
to be recognized by customers as their Best Business Partner.
Responsibilities:
Maintain current aging status of vendor accounts by assuming responsibility for monthly statement reconciliations for a specified group of vendors.
Monthly reconciliation of high-volume OEM vendors through Excel data analysis to include VLOOKUP formulas and Pivot Tables.
Analyzing data from multiple sources is essential.
Maintain vendor statement information in an organized and efficient manner to facilitate prompt response turnaround times when necessary. Use current data from CDK, Yooz and vendor statements to report back status to AP Management.
Review accounts for refund requests and invoices or vendors on hold longer than 30 days. Resolve issues as appropriate.
Respond to escalated inquiries from vendors and operations regarding cash on delivery (COD Holds), misapplication of cash, and aged invoices.
Research and resolve issues as appropriate.Receive, research, and resolve a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
High priority is to be placed on turnaround time for internal inquires at book close.Assist with month-end closing, including but not limited to, account reconciliations and queries from accounting staff.
Maintain tracking systems to report account health within scope of role. Analyze current CDK reports and provide reports to AP management as needed.
In partnership with operations staff, continuously manage and improve outstanding invoice aging based on monthly statement reconciliations.
Develop and maintain a working knowledge of all procedures, policies and standard operating practices relating to Accounts Payable and Tec Equipment
Knowledgeable of Accounts Payable Best Practices as well as technical knowledge of ledger and accounting control procedures.
Regular and prompt attendance to provide reliable, dependable performance in support of department needs.
Qualifications:
High School diploma or GED equivalent
Minimum one-year previous experience in high volume Accounts Payable Department, processing 3-way match and PO driven purchasing
Experience with high volume 10-key data entry
Experience with applying critical thinking and problem-solving skills to reconcile accounting transactions
Solid knowledge of AP processes
Excellent written and oral communication skills
Excellent interpersonal skills:
ability to build positive relationships in person and through phone/electronic communication with all levels of employees and management.
Excellent customer service skills:
ability to de-escalate unhappy customers in a professional and favorable manner.
Intermediate level of ability with computer programs (e.g., MS Office Excel and Outlook) and accounting software (CDK & Yooz)
Excellent detail orientation, organization, and time management skills
Ability to act with a sense of urgency and prioritize with limited supervision.
Ability to critically think through problems and identify and apply the most appropriate solution.
Ability to solve problems requiring mathematical and systematic operations
Knowledge of GAAP, regulatory standards, and compliance requirements.
Benefits:
TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.
New hires are eligible to participate in TEC Equipments comprehensive benefits plan the first of the month following your date of hire.
Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
Vision care, discounted hearing exams, and hearing aids
401(k) retirement savings plan with company contribution
Life, accident, and disability insurance
Employee Assistance Program (EAP)
Education assistance
Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick
Statements:
All offers of employment are contingent upon successful completion of all applicable screenings.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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