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    Executive Assistant - Los Angeles, United States - OPUS Beauty

    OPUS Beauty
    OPUS Beauty Los Angeles, United States

    2 weeks ago

    Default job background
    Arts / Entertainment / Publishing
    Description

    OPUS Beauty is a fully integrated agency that provides its talent with the most effective and well-executed representation. With offices in New York and Los. The agency has grown to represent fashion stylists, hairstylists, makeup artists, and nail techs.

    From editorial, advertising, or commercial bookings to long-term contractual engagements in the fashion, entertainment, or endorsement arena, our artists benefit from unrivaled professionalism and contacts with both high fashion and celebrity clientele.

    We are seeking an Agent Assistant to join our team in Los Angeles. The ideal candidate must be able to work in a fast-paced work environment. The right person will be able to make critical decisions while using sound judgment. Excellent communication and technical skills are a must. Previous assistant experience is required, and agency experience is a plus.

    Responsibilities:


    • General administrative support


    • Daily communication with artists


    • Oversee artists' bookings


    • Create estimates/deal memos


    • Update options in artist calendars


    • Travel coordination


    • Accounting management (billing and wrapping jobs)


    • Managing artist and assistant schedules during show season


    • Client-facing – field incoming calls and requests appropriately


    • Maintain executive's calendar


    • Organize, maintain, and update electronic databases and paper file


    • Also calls for flexibility with work hours

    Qualifications:


    • Excellent communication skills (written and verbal)


    • Strong attention to detail


    • Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in

    person in a friendly, efficient, and professional manner


    • Outstanding organizational skills and the ability to prioritize tasks and manage multiple

    projects simultaneously


    • Ability to handle confidential information with discretion


    • Should be experienced in meeting the needs of a high-level Executive


    • Ability to stay one step ahead in this fast-moving environment


    • Ability to prioritize and meet tight deadlines while demonstrating poise,

    resourcefulness and the highest level of professionalism


    • A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.


    • At least 1 years of professional experience required; direct industry experience a plus

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