Business Manager, Dining and Conference Services - Kingston, United States - University of Rhode Island

University of Rhode Island

Verified Company

Kingston, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Number

SF01763
Job Title
Business Manager, Dining and Conference Services
Position Number

FTE

1.00
FLSA
Exempt
Position Type
Professional Staff
Union

PSA/NEA

Professional Staff Assoc
Pay Grade Level

Grade Level: 12
Pay Grade Range

Salary Hiring Range: $65,000 $75,000
Status
Calendar Year, Fulltime, Permanent
Department Information

Department

Dining Board Operations
Contact(s)Contact Phone/Extension**
Physical Demands

Campus Location

Kingston
Grant Funded
No
Extension Contingency Notes

Job Description Summary

THE
SEARCH
WILL
REMAIN
OPEN
UNTIL
THE
POSITION
HAS
BEEN
FILLED.**- ___________________________________________________

-
BASIC
FUNCTION:

Responsible for all financial matters pertaining to the business functions of the Departments of Dining and Conference Services, including budget processes and staffing support.

Responsibilities include but are not limited to overseeing the billing, purchasing, and accounting functions of the department, overseeing the reconciliation of payroll, and working with the Director to determine financial strategies for both Dining and Conference Services.

Duties and Responsibilities

ESSENTIAL
DUTIES
AND

RESPONSIBILITIES:

Responsible for the management of financial analysis and accounting/budget functions. Develop and monitor consolidated annual budget plan and budget process.

Direct the preparation of financial statements, activity reports, budget forecasts, and annual budgets.
Serve as liaison with Division and University financial operationsrelated offices including the Controller's Office, Financial Strategy & Planning Office, Facilities Services, Purchasing, external agencies, and other University areas as appropriate.
Oversee area functions including processing financial transactions, accounts payable, accounts receivable, billing, payroll, cash handling. Control authorization for administrative data security for Financial/Procurement and PeopleSoft Financials.
Ensure adequate and appropriate internal controls to ensure full accountability of financial processes.
Develop pro forma and financial plans to support the renovation and construction initiatives and contribute to the development and revisions of the Dining Facilities plans. Ensure the integration of capital plans with operating budgets and longterm strategic plans.
Provide supervision and general direction to the fiscal staff to ensure that administrative policies and procedures are being followed and ensure strong stewardship of university and departmental resources.
Identify opportunities for revenue enhancement as well as cost containment and efficiencies.
Responsible for contract management for major vendors operating within Dining and Conference Services.
Serve on Dining Senior Leadership Team. Assist the Director and colleagues in developing financialrelated goals and objectives.
Prepare financial reports and communications. Organize and present information in consultation with the Director.
Participate on committees and task forces as directed.
Participate in the development, implementation, and interpretation of department and University policies.
Prepare requisitioning documents for procurement.
Oversee processes for accountable property. Control and log transfers.
Supervise preparation of personnel forms, the payroll operation (including time approval for internal payroll), student employment, and tracking of personnel forms.
Maintain records and files, as necessary.
Maintain an awareness of related best practices in business operations in the field of university dining.

-
OTHER
DUTIES
AND

RESPONSIBILITIES:

Perform other duties as assigned.

-
LICENSES,
TOOLS,
AND
EQUIPMENT:

Personal computers, printers; word processing, database, and spreadsheet software. Excel. PowerPoint.
Required Qualifications

REQUIRED:

1. Bachelor's degree in business administration or related field.
2. Minimum of five years of demonstrated professional experience in financial management and/or business administration.
3. Demonstrated experience supervising fulltime employees.
4. Demonstrated experience developing financial procedures (i.e. cash handling, reconciliation, financial tracking, etc.)
5. Demonstrated experience with budget construction and forecasting.
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated ability to convey complex information both verbally and in digital formats (e.g. Excel, PowerPoint) to individuals with varying levels of financial education.
9. Demonstrated analytical and problem solving skills.
10. Demonstrated strategic and financial modeling experience.
11. Demonstrated advanced knowledge of Excel (i.