Administrative Specialist Iv - Bloomington, United States - Illinois Wesleyan University

Illinois Wesleyan University

Verified Company

Bloomington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

This position provides administrative support to Educational Studies (ES), International Office (IO), World Languages, Literatures and Cultures (WLLC) and International Global Studies (IGS).

_This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and access to multiple tuition scholarship programs for employees and dependents._

Responsibilities:

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General administrative support for departments and teaching licensure; create and maintain confidential student files, evaluations and contracts; data collections and management for licensure and assessment; assist in course projections; attend regular meeting with full Admissions team; maintenance of student handbooks; serve as key coordinator for CLA building; coordinate IT and physical plant requests; provide support to student organizations (Aspiring Educators, KDP, Golden Apple and honor societies); attend department meetings as necessary
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Marketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote the departmental programs and general internationalization efforts; design marketing materials, including brochures, posters and other print media; plan and coordinate event; manage social media and website maintenance specific to these departments
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Financial and budgeting for ES, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipends and vendor payments; pay bills and transfers; manage transaction on department visa cards and expense records; assist in forecasting budget needs for departments
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Hire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, students and university offices; assign projects to student workers and supervise ongoing projects; manage time cards and student worker schedule; conduct year-end evaluation for each student worker

Requirements:

Associate's degree preferred; combination of education and professional experience may substitute for degree
Minimum of one year related office experience; knowledge of budgeting and some marketing
Proficiency in MS Office and Google Suite; design software like Canva preferred

Application Information:

Illinois Wesleyan UniversityHuman Resources, Holmes N. Park StreetBloomington, IL 61701

Phone:
Fax:

Level 18 ($18.90/hr)

Pay:
$39,312.00 per year

Benefits: