Accounts Payable Clerk - San Diego, United States - San Diego Padres

San Diego Padres

Verified Company

San Diego, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

DEPARTMENT:
Accounting & Finance

REPORTS TO:
Controller

STATUS:
Full-Time; Non-Exempt

San Diego Padres Commitment:

The San Diego Padres are committed to creating a diverse and inclusive environment for our employees.

We strive to create an environment for everyone by including perspectives from backgrounds that vary by race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.

If you are not sure you're 100% qualified but are up for the challenge we want you to apply. _We believe skills are transferable and passion for our mission goes a long way. _

Your role as an Accounts Payable Clerk:

You will be responsible for the timely and accurate processing of all invoices and check requests across multiple companies and ensures expense control by supervising the approval workflow for this process.

All the responsibilities we will trust you with:

Receives all paper/electronic invoices and check requests to distribute to proper approvers in approval workflow (Concur Invoice)
Manages online vendor accounts, to include downloading invoices and statements on a timely basis
Proactively ensures invoices are approved in a timely manner
Reviews all invoices and check requests for accuracy, proper coding, and approval
Ensures Sales & Use Tax compliance on company purchases
Processes approximately invoices and check requests per week, including manually when necessary
Prepares daily payables batches for management review
Prepares weekly batches of manual checks and electronic payments
Updates and maintains vendor database for proper addresses and tax information (including Form 1099 data)
Prepares vendor related requests from MLB Commissioner's Office
Serves as liaison between vendors and the company, including reconciliation of vendor statements
Maintains accounts payable files and records
Supports Staff Accountant(s) with check & ACH payments
Responsible for dispersing and reconciling petty cash expenses
Provides excellent customer service to internal departments and vendors
Supports department with administrative tasks
Other duties as assigned

Your areas of knowledge and expertise that matter most:

Experience with Concur Invoice and Microsoft Dynamics GP a plus
Proficient computer skills including experience with MS Office products such as Word, Excel, Outlook, etc., and general knowledge of basic office equipment including copier, laser printer, telephone, and computer
Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner
Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multitask and manage projects on strict deadlines
Maintain professional demeanor with a high degree of discretion, integrity, and accountability
Maintain consistent, punctual, and reliable attendance
English/Spanish bilingual fluency a plus

You will be required to meet the following:

Must be at least 18 years of age by the start of employment
Associates Degree or education equivalent preferred
12 years previous experience in Accounts Payable or General Accounting
Able to work flexible hours including evenings, weekends, holidays and extended hours as needed
Able to travel as needed
Minimum physical requirements: able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 25 pounds

- _As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check _

Pay and additional compensation:

The San Diego Padres are an Equal Opportunity Employer.
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