- Supports the supply chain function performing subcontracts administration and closeouts. Executes and administers various types of Commercial Contracts, Federal Subcontracts and Purchase Orders (POs) through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements.
* Provides Program Management with contractual guidance while exercising sound ethical and professional judgment within a broadly defined best practice and written policy structure. Responsible for protecting the legal and financial interest of Vectrus Systems Corporation during all discussions and interactions with customers and suppliers. Drafts Request for Proposals, develops source selection criteria, analyzes cost/price data to determine price reasonableness, leads negotiation efforts with subcontractors, and reviews and interprets clauses, formal amendments, agreements and legal documents. Supports all internal and external audits, and provides program support to both internal and external customers. Operates under the functional guidance of Supply Chain organization and Corporate Purchasing Manual, while coordinating closely with other functional departments.
Key Responsibilities:
* - Performs a full range of subcontract activities associated with the administration and/or closeout of subcontracts.
* Qualifies suppliers, issues RFP's, evaluates proposals, documents cost and/or price analysis, executes subcontracts incorporating clauses, terms and conditions, technical specifications, statements of work and other certification and representations, and maintains compliant subcontract files in accordance with established procedures and FAR guidelines.
* Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements.
* Documents subcontractor performance using the V2X Subcontract Past Performance Rating System - SPPRS.
* Uses judgment to interpret internal and external issues and develop best practices.
* Makes recommendations to management on subcontract issues, and execution of subcontract documents.
* Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests.
* Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor's balance.
* Uses specialized knowledge to solve complex and unique problems.
* Develops, writes and administers commercial contracts in support of headquarters' overhead operations.
* Provides formal training to V2X employees when necessary.
* Provides mentorship and training to more junior staff on subcontracts management and compliance.
* May work with international subcontractors who are not used to working under a US Government prime contract. Acts as a mentor and coaches the subcontractors through the process.
* Performs other duties assigned.
Qualifications
Minimum Qualifications
* - Education:
* Bachelor's degree or equivalent experience from which comparable knowledge and job skills can be obtained.
* - Experience:
* Minimum of four (4) years' experience administering contracts/subcontracts, purchasing or contract administration using a variety of contract types in CONUS/OCONUS in support of US Federal Government prime contracts.
* Comprehensive knowledge of the Federal Acquisition Regulations (FAR), DoD FAR Supplement, and other departmental supplements as applicable.
* - Other Requirements:
* United States citizenship
* Must be able to obtain and maintain a security clearance.
Desired Qualifications
* - Experience:
* Minimum of six (6) years' experience administering contracts/subcontracts management using a variety of contract types in CONUS/OCONUS in support of US Federal Government prime contracts.
Skills and Technology Used:
* - Analytical Thinking & Problem Solving:
* Possess analytical and problem-solving skills with the ability to manage multiple project tasks simultaneously in a fast-paced environment.
* Business/Subcontract Acumen:
* Comprehensive knowledge of government procurement, Federal government contracts, regulations and procedures, and government operations/services.
* Experience with negotiating various contract types, including Firm Fixed-Price (FFP), Firm-Fixed-Price, Level-of-Effort (FFPLOE), Cost-plus-fixed-fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), and Indefinite-Delivery, Indefinite Quantity Contracts (IDIQ) types.
* Ability to maintain strict compliance with V2X policies and procedures relating to our Business Ethics and Code of Conduct, in addition to specific procurement regulations established by the federal Government.
* Business Partner/Effective Communication:
* Strong communicator, both orally and in writing.
* Well-organized with an attention to detail.
* Work quickly and efficiently; remain flexible to shifting of priorities. May work under time pressures.
* Able to work in a dynamic organization by balancing multiple priorities.
* Keen sense of prioritization with the ability to multitask and meet deadlines in a fast-paced, complex, and scaling environment.
* Comfortable with frequently adjusting priority to include new tasking with little to no advance notice.
* Strong interpersonal skills and emotional intelligence with the ability to collaborate and engage key constituents at all levels of the company and customer management.
* Collaboration and Teamwork/Influence:
* A highly resourceful team-player, with the ability to also be extremely effective independently and have a strong sense of urgency.
* Ability to establish working relationships with other companies, technical staff, managers and peers.
* Possess ability to negotiate and gain internal support.
* Global vision. Culturally sensitive. Ability to work with diverse cultures and teams.
* Software:
* Functionally skilled in Microsoft Office products including but not limited to Word, Excel, Outlook and SharePoint.
* Familiarity with CLM, IFS, On-Base.
* Technology:
* Personal computer, printer, copy machine and other general office equipment.
What We Bring
* - At V2X we strive to be market competitive in our total reward offerings.
* The successful candidate's starting pay will be based on, but not limited to, their job-related skills, experience, qualifications, work location, and market conditions.
* The following salary range is intended to display the value of the company's base pay compensation and may be modified at the discretion of the company.
* USD $ 85, ,000
* Provided salary range minimum and maximum values correspond to variances between regional/geographic locations across the United States.
* Please speak with a recruiter for additional information.
Employee benefits include the following:
* - Healthcare coverage
* Retirement plan
* Life insurance, AD&D, and disability benefits
* Wellness programs
* Paid time off, including holidays
* Learning and Development resources
* Employee assistance resources
* Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. -
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Senior Subcontracts Administrator - Madison, United States - Vectrus (V2X)
Description
Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 17,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.Responsibilities
What You'll Do:
*
