Administrative Asst Iii - Chicago, United States - City of Chicago

City of Chicago

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Number:393929**
Description
BID/JOB ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT III

DEPARTMENT OF WATER

Number of Positions:1**
(Additional vacancies possible pending budget approval)

Salary:
$58,956; Grade B-12

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, the class performs administrative and office management support functions for a city manager, or supervises clerical and administrative office operations; and performs related duties as required

ESSENTIAL DUTIES:

Researches, compiles and analyzes data to prepare programmatic and administrative reports
Relays and interprets management directives to staff
Participates in the conduct of studies and special projects and prepares reports on findings
Studies office operational processes and recommends procedural changes to improve efficiencies
Creates and maintains databases and spreadsheets using various software packages
Edits and proofreads documents and reports; drafts correspondence for supervisor's signature
Orders and maintains materials and supplies and resolves problems with vendors
Responds to inquiries or complaints from the general public and explains departmental policies
Researches costs and analyzes expenditures to assist in the preparation of the annual budget
Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions
Coordinates office support services
Establishes and implements work standards and clerical and administrative procedures and ensures standard are met
Prepares employee works schedules
Assists staff in resolving complex or sensitive operational work problems
Prepares various work reports regarding office expenditures, work operations and staff activities
Interprets personnel policies and procedures to staff
Additional duties may be required for this position._

LOCATION:
Various locations**
HOURS:Monday - Friday 8:00 am - 4:00 pm*****
THIS POSITION IS IN THE CAREER SERVICE.

Qualifications

MINIMUM QUALIFICATIONS
Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

_ Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program._

_

NOTE:
__ _
_You must provide your transcripts or diploma/degree at the time of processing, if applicable._

SELECTION REQUIREMENTS

Proficiency using Microsoft Office Software, i.e. Word, Excel
Previous experience maintaining databases
Previous experience preparing reports
Previous experience maintaining schedules

***
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago
Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on Wednesday, May 29, 2024.

Job Posting:
May 15, 2024, 12:00:00 AM |
Closing Date (Period for Applying) - External: May 29, 2024, 11:59:00 PM

BU: 01 |
Salary: $58,956.00
Pay Basis:Yearly