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    Customer Service - Oklahoma City, United States - United Petroleum Transports

    United Petroleum Transports
    United Petroleum Transports Oklahoma City, United States

    3 weeks ago

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    Description
    Job Details

    Job Location
    OK Oklahoma City - Oklahoma City, OK

    Position Type
    Full Time

    Description

    Title: Customer Service Planner

    Department: Sales

    Location: Corporate

    Reports To: Customer Service Supervisor

    FLSA: Exempt

    Purpose:

    Embrace, promote and achieve the Vision, Values and Mission of the company, and to assist in meeting the Owner's plan each year. UPT is committed to the Guiding Principles of the Responsible Care initiative and anticipates that all employees will share our commitment by conducting themselves consistent with those principles to make the industry even safer for our employees and communities.

    Essential Job Functions:
    • Promote safety first in all actions; attend safety meetings and individual meetings regarding safety issues as required, to achieve the Vision and Mission of the company.
    • Monitor inventories, build loads for drivers' workflow, prioritize deliveries, and assign loads to drivers in a fair and equitable manner.
    • Provide coordination, monitoring, and oversight of logistics requirements with other facilities, adjunct services.
    • Maintain constant communication with customers to ensure we are meeting the customer's expectations.
    • Daily contact maintained with the CSC and Fleet Managers for informational purposes and for recommendations to improve productivity and cost controls as well as with other managers within the center for other coordination.
    • Actively participate in a positive manner to implement, support, monitor, and achieve departmental metrics and goals.
    • Maintain a positive work atmosphere by acting and communicating in a manner that facilitates the overall efficiency and success of business operations in order to meet company demands and expectations.
    • Print or ensure workflow gets to every driver and/or centers.
    • Problem-solve challenges with driver productivity, including mechanical breakdowns, loading instructions, and allocation issues
    • Record and maintain data related to loads delivered, such as confirmations, billing, mechanical problems, and customer issues.
    • Maintain constant communication with customers to ensure we are meeting the customer's expectations.
    • Stay in close contact with drivers as a point of contact to answer questions or address concerns.
    • Communicate with CSC Manager, Operations Managers (where applicable), and Fleet Managers, as directed.
    • Complete first alert notifications on product service failures, accidents, or incidents, as required.
    • Perform other duties assigned by Customer Service Supervisor (where applicable) as required.
    Qualifications

    Minimum Qualifications for Consideration:
    • Loading/planning experience required
    • Requires careful attention to detail and an eye for continuous improvement and problem-solving
    • High School Education or equivalent
    • Two to three years' experience dispatching or in the customer service area
    Knowledge, Skills and Abilities:
    • Excellent verbal and written communication skills
    • Knowledge of DOT regulations, federal and state standards
    • Ability to prioritize and manage multiple projects
    • Self-starter with detail-oriented work habits
    • Able to maintain confidentiality
    • Display professional demeanor
    • Excellent organizational skills
    • Good interpersonal skills; able to work well with wide range of individuals
    • Demonstrate dependability through good attendance and adherence to timelines and schedules
    • Basic computer skills
    • Knowledge of basic company employment policies and procedures
    Physical Requirements:
    • Sitting for long periods of time, walking, finger dexterity, feeling, repetitive motions, and talking, hearing and visual activity.
    • Occasional lifting (up to 20 pounds).
    Working Conditions:
    • Normal office environment. This role routinely uses standard office equipment such as computers, phones, and copier/printer/scanners.
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