Controller - Denver, United States - State of Colorado

Description

Salary: $112, $123,200.00 Annually

Location : Denver County, CO

Job Type: Full Time

Job Number: GJD /23

Department: Community College of Denver

Opening Date: 09/14/2023

Closing Date: Continuous

FLSA: Determined by Position

Type of Announcement: This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

Primary Physical Work Address: Community College of Denver (CO)855 Lawrence ParkwaySuite 565Denver, Colorado, 80204

How To Apply: Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

Department Contact Information: Kissa SaidouShe/Her/HersHR Recruiter and Retention ProfessionalCommunity College of DenverP: F:

Department Information

THIS IS A NON-CLASSIFIED POSITION

GJD /23: Administrative Services

Community College of Denver is seeking individuals with demonstrated commitment to creating an inclusive learning and work environment. CCD values the ability to work effectively with students, families, faculty, instructors and staff of diverse backgrounds.

Our campus is located in downtown Denver, adjacent to two light rail stations, and just minutes away from shopping, restaurants, and event venues. When you visit our campus, it will be immediately evident that our faculty, staff, and instructors are passionate about serving our diverse student population. At CCD our passion is to help others, and we offer career pathways that will make a difference in the lives of our students.

If you are interested in sharing our passion for student success, CCD offers generous medical, dental, vision, life, and retirement options. We also offer the opportunity to expand your education, and those of your dependents, through our tuition reimbursement program.

CCD is a Learning College where policies, programs and practices support learning as the major priority. The Community College of Denver is an Equal Employment Opportunity Educational Employer.

Background checks will be conducted on all finalists for employment consideration.

CCD recognizes that administration, faculty, instructors, and staff reflect the diversity of its students and community and prohibits employment and student discrimination based on race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

For a complete review of the benefits we offer, please click on the following link:

Description of Job

GENERAL SUMMARY

The Controller oversees the daily financial operations of the college, internal and external financial reporting, and financial and grant/contract compliance. This position manages and provides oversight to all fiscal functions including general ledger, accounts receivable, accounts payable, payroll, fixed assets, and grants/contracts/sponsored programs, the Business/Cashier's Office, and ensures responsive fiscal coordination with college Contracts and Purchasing departments as well as the rest of the college, the system office, Auraria campus partner institutions (MSU Denver and CU Denver), and the Auraria Higher Education Center (AHEC). This position develops and implements college-wide accounting policy and procedures ensuring compliance with applicable federal and state statutes and regulations, state fiscal rules, and governmental and system accounting principles.

PRIMARY DUTIES

Internal and External Reporting:
Analyze and interpret financial data using spreadsheets and data applications. Produce financial reports for both internal use and for external constituents. Prepare and/or review required financial reports in accordance with generally accepted accounting principles (GAAP), governmental accounting standards board (GASB), Colorado Higher Education accounting standards (CHEAS), Colorado Community College System standard accounting practices (SAPS), and State of Colorado fiscal rules. Develop and prepare specialized financial and statistical reports as necessary or required by federal, state and local government regulatory agencies and private industry organizations.

Manage planning, compilation, reporting and communications for the annual financial audit, periodic operational and internal control audits, grantor and regulatory agency audits, and CCCS internal audits. Represent the college during the financial audit process and timely provide accurate documents and schedules requested by auditors. Timely respond to and resolve auditor questions, as needed. Revise procedures to implement audit recommendations, as needed.
Work with instructional services staff to timely address changes and maintain structure of Faculty Load and Compensation (FLAC) queues. Request new orgs from the system chart team and maintain the college structure of the chart of accounts. Serve on the system chart team during the college's assigned rotation.
Reports prepared for external constituents include audited financial statements, supporting footnotes and schedules, and state controller exhibits. Prepare or review quarterly variance analysis for submission to the State Board for Community Colleges and Occupational Education (SBCCOE). Prepare and/or review and post monthly financial items required for system office monitoring. Review and finalize quarterly 1099 submission to the system office, UBIT return, IPEDS reporting, FISAP reporting, CDHE Report of Expenditures, and other external reporting as needed. Prepare ad-hoc external data requests for CDHE and state legislative use, as needed.

Management of Fiscal Services:
Responsible for managing the processes of general accounting, grants and contracts, cashiering, payroll, accounts payable, accounts receivable, and fixed assets accounting. Ensure reasonable accuracy and timeliness of transaction processing. Recommend fiscal policy and procedures promoting best business practices. Develop, implement, test, and monitor strong internal accounting controls. Provide for internal audits of cash controls and procurement card use. Implement new accounting or fiscally related systems, i.e. point of sale systems, fixed asset tracking systems, ERP modules, etc. as required. Monitor Fiscal Services department budget to ensure resources are effectively used and department stays within its annual budget.
Develop, modify, and monitor systems of internal control within the department and other departments as required to ensure accurate accounting data and safeguarding of assets. Ensure effective controls operate as proscribed including, but not limited to, written guidelines and procedures, segregation of duties, account reconciliations, and record retention. Monitor College compliance with required fiscal statutory regulations.
Review and authorize all payroll CHOP requests prior to submission to the system office. Ensure key reconciliations are prepared and reviewed monthly including: Banner to CORE, Banner Accounts Receivable to Banner General Ledger, Federal Direct Lending, and other reconciliations as required. Review and sign off on unusual transactions originating in the cashier's office, based on emails of daily transactions and provide backup to system controller on request. Review all student and other accounts prior to sending to collection for further action or for recommended write off.

Grants:
Manage the process of grant/contract/sponsored program accounting from proposal to grant closeout including ensuring compliance with federal and/or state statutes and grant regulations and the grant award contract requirements. Ensure timely update to federal indirect rate proposal and all documentation for cost pools in accordance with 2 C.F.R. 200 and other applicable federal regulations. Liaise with Grants Accounting Manager, faculty, the CCD Foundation, and/or the Director of Grants related to developing grant proposals in ensuring timely review of proposed grant budgets prior to submission. Ensure the reasonable timeliness and accuracy of invoicing to grantors and good customer service resolving grantor questions. Represent the college, along with the grant PI and Grants Accounting Manager, in all grant monitoring and audit visits, provide documentation timely to auditors, and resolve outstanding questions.

Supervision and Training:
Directly supervise the Assistant Controller, Accounting Specialist for Special Projects, Bursar, and Grants Accounting Manager. Hires, manages and trains staff; reviews and approves work; monitors and approves hours worked. Formulate and recommend solutions to accounting related issues encountered by staff; assign and delegate Fiscal Services work activities, projects, and programs; monitor work flow; review and evaluate work products, methods, and procedures; develop and provide or ensure staff receive training related to accounting reports, processes and systems as well as annual ethics training. Ensure college wide department org owners and administrative officers have assistance and available training to interpret financial data and monitor their spending and budgets. Ensure department provides a high level of customer service to internal and external customers, focusing on continuous improvement.

Leadership and Customer Service:
Demonstrate leadership qualities by instilling enthusiasm for professional goals, recognizing staff proficiencies and accomplishments; supporting the College mission, vision, commitments, core values and strategic priorities; coordinating the Department's involvement in college-wide activities and issues; and represent department and College at internal and external meetings. Maintain strong customer relations with students, student organizations, and campus and community constituencies. Meet with students as needed to resolve issues with individual accounts. Participate on college-wide committees and Human Resources search committees, etc. Display personal characteristics that reflect positively on the College in such ways as respecting colleagues and observing ethical principles at the core of the education and accounting professions, and maintaining the confidentiality of sensitive information. Maintain good relationships with system office accounting staff including serving on system wide committees, as needed. Ensure the VP is informed weekly regarding status of all regular accounting items, system and other deadlines.

Provide high level of customer service to internal and external customers focusing on continuous improvement.

Compliance:

Identify and inform CFO/VP Administrative Services of potential fiscal compliance issues. Coordinate and provide information to system staff and CFO/VP Administrative Services as requested, research issues and provide recommended resolution, as appropriate.

Perform other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:
Any equivalent combination of education, experience, knowledge, skills, and abilities.

Education:
Bachelor's degree in Accounting from an accredited US college or university.

Experience:

•Five (5) years of progressively responsible accounting or auditing experience.

•Two (2) years public accounting experience.

•Two (2) years of experience with federal grants and/or contracts in either an auditing or accounting capacity.

Knowledge/Skills/Abilities:

•Sound knowledge of generally accepted accounting principles.

•Demonstrated skill in analyzing and interpreting complex budget and financial data.

•Ability to analyze complex systems and make recommendations.

•Demonstrated knowledge of governmental accounting standards and federal grant and contract regulations including 2 CFR 200.

•Knowledge of Microsoft Excel, Word, and PowerPoint packages.

•Working knowledge of automated accounting systems and related subsystems.

•Ability to communicate effectively, both verbally and in writing.

•Awareness of Colorado Department of Higher Education policies, Colorado fiscal rules, and procurement rules.

•Ability to establish and maintain effective working relationship with employees, other departments of the college, students and government agencies.

•Ability to analyze complex systems and processes and make recommendations.

•Knowledge of standard practices and policies including budgeting, planning and supervisory practices/principles.

•Demonstrated knowledge of generally accepted accounting principles.

PREFERRED QUALIFICATIONS:

Education:
Master's degree in Accounting, Finance, Business Administration, or other closely related discipline.

Experience:

•Experience working with SunGard Banner Software.

•Experience working in a Fund Accounting environment.

•Experience working in or auditing a higher education accounting department.

•Experience working in or auditing a community college setting.

•Experience working in financial auditing.

Knowledge/Skills/Abilities:

•Knowledge of the State of Colorado Fiscal Rules.

•Knowledge of the Colorado financial reporting system (CORE).

•Experience with developing and using Cognos or other data warehousing applications to write queries and perform data analytics.

•Knowledge of the Banner financial accounting package.

•Knowledge of Colorado Higher Education Accounting Standards.

Licensure/Certification:
Certified Federal Grant Manager or equivalent certification.

Equipment Used:
Microsoft Office Packages including Excel, Word, and PowerPoint. Automated accounting systems and related subsystems.
Supplemental Information

SELECTION PROCESS

Preliminary screening will be made on the basis of completed application packet submitted by candidate. Completed application packet includes: a letter of interest of no more than five pages, addressing in general the items under "Primary Duties" and specifically each item under "Minimum Qualifications"; an online application; resume; and transcripts. All candidates, including current Community College of Denver
employees must submit a complete application packet which includes all material listed above.

Only completed application packets will move forward for screening. Please review the job duties and minimum requirements carefully. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. Selected applicants will be invited by the screening committee for interviews. All application materials become the property of Community College of Denver and cannot be copied.

APPLICATION PROCEDURES:

Interested applicants must submit a complete application packet at which includes:

1. Electronic Application, Click 'New Resume' at the bottom of this page
2. Cover Letter
3. Resume
4. References - Names, phone numbers, addresses, & email addresses of three professional references
5. Copies of transcripts, unofficial preferred
6. Copies of appropriate credentials, if applicable

**All included attachments should be saved with the following nomenclature: Last name, First name Document; for example Doe, John Resume; Doe, Jane Transcripts

***Your resume should clearly indicate how you meet the minimum qualifications. Those applicants that do not meet the minimum qualifications will not be considered. Part-time experience is 1⁄2 the equivalent of full-time experience. Example: Four (4) years applicable part-time experience equals 2 years full-time equivalency.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.