Front Office Manager - San Diego, United States - Azul Hospitality LLC Headquarters

Description

POSITION PURPOSE
Oversee the daily operations of the Front Desk Department and Guest Service areas. Ensure that front desk and communications meet resort standards for maximum guest satisfaction. Act as the main contact for guests and other resort departments.


ESSENTIAL RESPONSIBILITIES

• Manage all Front Office operations to include, but not limited to, guest service and registration (checkin/checkout), room inventory and availability, guest service standards and initiatives, product quality, cost controls and overall profitability, marketing initiatives, systems use and management, budgeting and forecasting, department management, policy and procedure implementation and enforcement and meeting participation and facilitation.
• Anticipate guest needs, respond promptly, and acknowledge all guests, always maintaining positive guest relations.
• Ensure efficient guest registration, check out and telephone service.
• Ensure that all staff duties are completed in accordance with established policy and procedure, i.e., proper public relations techniques are utilized, guest requests are handled both courteously and professionally, guests are helped in a timely manner and the proper greetings are used, guests are handled correctly and efficiently, guest complaints and problems are handled in a courteous and professional manner.
• Stablish upselling techniques to promote hotel services and facilities to maximize room occupancy and overall revenue.
• Maintain standards of guest services and a consistent positive guest experience. Resolve guest issues and concerns to guest satisfaction.
• Monitor and respond to Guest Satisfaction Surveys and guest comments via third party sites, comments card etc.
• Review current days expected arrivals and check all VIP and special request reservations to ensure that they are preregistered, blocked properly and other departments are notified of room assignment.
• Review the daily room availability and status of departures on a daily basis. Relay all pertinent information to the rest of the staff.
• Ensure proper staffing levels based on resort demand and all necessary reports and forms are completed daily.
• Recruit, interview, and train team members
• Arrange, provide, and supervise training of new staff members to include familiarization of property, standard operating procedures, and policies. Crosstrain staff members in all positions within their area of responsibility and all types of equipment to perform their duties, in addition to successful implementation and followup checklists. Ensure that all staff members are retrained as needed.
• Attend hotel operational meetings, rooms departmental meetings, and staff member related events. Hold interdepartmental daily standup meetings and obtain staff member sign off.
• Serve as a role model to all staff members, adhering closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.
• Be familiar with all company policies and benefits.

SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Assist with any guest inquiry.
• Follow all company and safety and security policies and procedures.
• Report maintenance problems, safety hazards, accidents, or injuries.
• Perform other reasonable job duties as requested by direct and indirect supervisors.

PHYSICAL DEMANDS

• Environmental conditions are inside, a job is considered inside if staff spends approximately 75 percent or more of the time inside. Temperature is moderate and controlled by hotel environmental systems.
• Must be able to sit at a desk for up to four (4) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
• Must be able to stand and exert wellpaced mobility for up to four (4) hours in length.
• Must be able to exert wellpaced ability to maneuver between functions occurring simultaneously.
• Must be able to exert wellpaced ability in limited space and to reach other departments of the hotel on a timely basis.
• Must be able to lift up to 45 lbs. as needed.
• Must be able to push and pull carts and equipment weighing up to 250 lbs.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability and visual acuity.
• Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.
• Talking and hearing occur continuously in the process of communicating with other staff, guests, and supervisors.
• Vision occurs continuously with the most common visual