Administrative Assistant - Niles, United States - Modineer Company

Modineer Company
Modineer Company
Verified Company
Niles, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Title:
Human Resources Administrative Assistant** (Headquarters)


Reports to:
Human Resources Manager


FLSA Status:
Non-exempt


Schedule:
Monday through Friday (8:00am to 4:00pm); overtime hours may be required to support business needs.


Primary duties and responsibilities:


  • Triaging incoming HR calls and transferring to correct point of contacts
  • Greeting visitors and making them feel welcome (Orientation Day, People Leader Training, etc.)
  • Setting up conference room, computers, new hire packets, prior to weekly Orientation meeting
  • Attend and assist with new hire meetings and onboarding process
  • Maintaining attendance records, doctor's notes, and corresponding with staffing agencies & plant management
  • Maintaining the HR mailbox
  • Coordinating monthly celebration snacks for plant employees
  • Coordinating and maintaining Learning Management records
  • Assisting in basic data entry, as needed
  • Creating, deactivating, and distributing key cards for access into the plants and Plex
  • Assisting with special projects, as needed
  • Scanning employee documents
  • Reviewing invoices for accuracy of hours, pay, and attendance for accounting review
  • Prepare attendance reporting for Weekly HR Meetings
  • Performs all other duties as assigned

Education, prior work experience and specialized skills and knowledge:

  • High School Diploma, or GED required
  • Previous office experience is preferred
  • Punctuality and a strong attendance record required.
  • General knowledge in a manufacturing environment is a plus.
  • Must be proficient in Microsoft Office (Word, Excel, Outlook), ADP, and other time and attendance software
  • Must be able to effectively interact with employees from all aspects of the business (sales, manufacturing, corporate management, finance, etc.)
  • Must be honest and trustworthy
  • Must have high attention to detail
  • Must actively protect confidentiality of employee personnel and payroll records
  • Strong multitasking skills ability to handle multiple tasks at a time and deliver results.
  • Must be able to work overtime as needed
  • Ability to work well both individually, and as a team

Physical environment/working conditions:


  • Works in an office environment. The individual types at a computer on regular basis as well as communicating via telephone with vendors, and Plant Management on an as needed basis.
  • May require local travel to various plants within 45mile radius, less than 10% of the time.
More jobs from Modineer Company
See all jobs of Modineer Company