Specialist - Purchasing - Waller, United States - Waller Independent School District

Waller Independent School District

Verified Company

Waller, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Specialist - Purchasing

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Wage/Hour Status:Nonexempt

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Reports to:Director of Purchasing

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Pay Grade:Para / Clerical PG 7

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Dept

/School:

Business Office, Administration

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Date Revised:05/07/2024

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Work Days Scheduled: 226

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Primary Purpose: Assist in the procurement of material and equipment for the district. Work under supervision as needed and follow established purchasing procedures to process bids and purchase orders.

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**Qualifications

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Education/Certification:

***- High school diploma***
Special Knowledge/Skills:***- Knowledge of procedures for purchasing and invoicing supplies and equipment

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Ability to work with numbers in an accurate and rapid manner

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Ability to analyze and organize a complex filing system of bidrelated documentation

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Proficient keyboarding and file maintenance skills

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Ability to use personal computer and software to develop spreadsheets, databases, and word processing

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Effective communication and interpersonal skills

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Ensure district is in compliance with State and Federal procurement laws (including EDGAR)

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Maintain Bond files, including all construction projects***
Experience:**
Two years clerical and accounting experience

- *****Major Responsibilities and Duties

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**Purchasing

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Process bids and purchase orders as directed and in accordance with established procedures.

***- Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.

***- Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.

***- Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.

***- Detects and resolves problems with incorrect orders, invoices, and shipments.

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Clerical
******- Prepare and maintain vendor databases and bidder lists.

***- Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computer.

***- Compile, maintain, and file all reports, and other documents as required.

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Other
******- Follow district safety protocols and emergency procedures.

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General Employee Requirements:******:

Quality of Work complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules

Quantity of Work demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules

Work Habits display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned

Communication communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization

Dependability adhere to time frames, monitor projects and exercise followthrough, be on time for meetings and appointments, and respond appropriately to instructions and procedures

Cooperation work well with coworkers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly

Initiative seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately

Adaptability adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement

Judgment effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action

Attendance attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted

Punctuality arrive to work and depart from work according to department and district requirements.*****Supervisory Responsibilities

None.

- *****Equipment Used

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Personal computer, printer, fax machine, copier, scanner and calculator.

- *****Working Conditions

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Mental Demands/Physical Demands/Environmental Factors:

***- Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

******- Primary Location_

Business / Tax Office