Oncology Registrar 3 - Jackson, United States - Franciscan Missionaries of Our Lady Health System

Description

Job Description

Employee is responsible for establishing, maintaining, and directing the efficient operation of the Oncology Registry. This includes registering and following patients with a diagnosis of malignancy, retrieving and analyzing registry data, and monitoring work production of employee(s) and workflow. Employee is responsible for the success of the individual cancer program by coordinating and monitoring aspects of the cancer program including publicizing, documenting, abstracting, quality auditing, providing special reports from the cancer data system for the Oncology Committee and Oncology Conferences and other cancer activities. The employee must use initiative and independent judgment in making on-the-job decisions, evaluating practices and procedures, implementing new procedures and initiating problem solving to improve efficiency in the above cancer program areas. The person assures the use of and the visibility of information from the cancer data system. Duties require a high degree of concentration and extensive knowledge of medical terminology. The employee functions independently, however is directly accountable to the Director of Medical Records. Employee must exhibit professional interpersonal communication skills since there is frequent interaction with other departments, employees, physicians and their staff. There is occasional interaction with patients and outside vendors. Responsible for maintenance and operation of C'Net terminals, software and printer.

Responsibilities

1. QUALITY/COMPLIANCE
   1. Establishes procedures for identifying all cases of malignant disease from departments of the hospital(s) and clinics where patients are diagnosed and treated such as pathology, radiology, radiation therapy and oncology clinics and from the Medical Records Department's disease index.
   2. Oversees process of follow-up on all living patients to obtain end-result information on the quality of life and length of survival. Maintains an acceptable follow-up rate at all times.
   3. Develops and maintains quality control of case finding, abstracting, coding, follow-up and data processing procedures.
   4. Maintains a procedural manual detailing the operations of the Oncology Registry and assists with the design and implementation of the necessary forms for the collection, processing and analysis of data.
   5. Prepares narrative reports and graphic presentations of data, designs tables, charts and graphs and provides quality auditing for the Oncology Committees.
   6. Keeps abreast of appropriate regulatory agency requirements related to job functions.
   7. Statistically analyzes and organizes data to be published in the Oncology Program Annual Report.
   8. Prepares the Oncology Registry for survey by the American College of Surgeons.
2. MULTI-DISCIPLINARY COMMUNICATION
   1. Trains and communicates effectively with students and/or new employees.
   2. Maintains a professional and courteous manner while effectively dealing with fellow employees and visitors.
   3. Professionally assists physicians regarding question with the Oncology Registry.
   4. Coordinates the activities of the Oncology Registry with those of the Oncology Committee and Oncology Conference.
   5. Provides staff assistance to the multidisciplinary Oncology Committee / Oncology Conference, including scheduling of committee meetings/conferences, preparing the agenda, setting up the room, and maintaining the minutes of the meeting.
   6. Assists the Oncology Committee in setting and evaluating goals, developing criteria for patient care evaluation, performs and evaluates quality management and improvement functions, carries out short-term and/or long-term audits as required.
   7. Assists in providing continuing medical education hours for physicians.
   8. Maintains liaison with the medical community and allied health professions, local, state and national health organizations.
   9. Assists and collaborates with clinicians, epidemiologists and other researchers on cancer-related studies and research projects as needed. Indicates the strength and limitations of Oncology Registry data, provides guidance in the appropriate use of registry data and provides data on the cancer patient population for administrative planning.
   10. Deals effectively with employees, Medical Staff, and their office personnel while always remaining tactful.
   11. Assists other departmental employees by sharing pertinent information on new policies and procedures.
   12. Cooperates with the medical staff and with those concerned with the rendering of professional services to the end that high quality care may be rendered to all patients.
3. ONCOLOGY REGISTRY DUTIES
   1. Abstracts core information from the patient's medical records, including demographic characteristics, history of cancer, diagnostic procedures, diagnosis, stage, extent of disease and treatment. Makes sure abstracting is performed in appropriate time frame. Failure to meet time frames is reported to Director of Medical Records.
   2. Organizes and maintains a data system which will conform to the uses of the registry data.
   3. Oversees process of coding topography and morphology of tumor cases, and codes all items of information for computer entry.
   4. Assembles and disseminates data collection in the Oncology Registry, maintains a request log and answers requests for data, prepares routine/special reports which summarize the cancer experience of the hospital, group of hospitals or the community. Disseminates data in accordance with professional ethics and the standards for an Oncology Registry established by the American College of Surgeons.
   5. Maintains oncology registry files and minutes on a continuing and regular basis.
   6. Frequently interacts with the Acadiana Regional Tumor Registry.
   7. Submits data to the National Cancer Data Base (NCDB).
   8. Is very knowledgeable and skilled in the use of C'Next.
   9. Assures the use of and the visibility of information from the cancer data system.
4. OTHER DUTIES AS ASSIGNED
   1. Assist Oncology service line in selection, employment, and discharge of departmental employees. Development and maintenance of policies and procedures for departmental employees.
   2. Annually assists Oncology service line leadership in evaluating performance of employee(s).
   3. Completes orientation and training of new employee(s) within one month of employment.
   4. Develops and continually updates the long-range development plan for the department.
   5. Maintains the confidentiality and security of highly sensitive patient data stored in the oncology registry files and in medical records.
   6. Always bring priority items to the Oncology service line leadership's attention.
   7. Uses independent judgment and decision-making skills at all times and consistently displays a high level of concentration while performing daily tasks associated with Oncology Registry procedures.
   8. Consistently demonstrates the ability to assess a situation, consider the alternatives and choose the appropriate course of action.
   9. Displays problem solving ability, initiative, good judgment, reasoning ability, and proper use of resources.
   10. Assumes personal responsibility for ongoing continuing education and professional development.
   11. Consistently performs 12 organizational Service Standards focused on Values, Service and Quality.

Qualifications

Education- Bachelor of Science Degree in Health Information Management.

Licensure: RHIA, RHIT or CTR required.