Administrative Assistant - Valencia, United States - Mailers Haven

Description

Hours:
M-F 7:30 AM - 4:30 PM


Job Summary

As an Administrative Assistant at Mailers Haven, you will play a crucial role in ensuring the smooth and efficient operation of our office environment.

You will be responsible for managing office supplies, coordinating maintenance tasks, assisting with vendor onboarding, and supporting various administrative functions.

Your interpersonal skills will be essential as you greet visitors, handle incoming calls, and assist colleagues with inquiries. Additionally, you will have the opportunity to contribute to special projects alongside the Operations Manager and HR Manager. This position requires strong organizational abilities, attention to detail, and the capacity to work independently.


About Mailers Haven

We are the top wholesale data brokerage firm in the United States and we provide direct mail marketing data and services to mail shops, printers and marketing agencies.

Mailers Haven was founded in 2004 with the purpose of being the first and only list company that is exclusively "for the trade".

Since then, we have become known for our industry expertise, advanced technological support, and exceptional customer service.

We keep a work-hard, play-hard environment, and have a phenomenal retention rate by treating all our employees fairly and making Mailers Haven an exciting place to work.

Duties/Responsibilities:

• Conduct regular audits of the office supplies to identify items that need replenishing
• Ensure that everyone is aware of the proper procedures for obtaining supplies
• Maintain general tidiness of the kitchen and common areas
• Sort & distribute mail to applicable departments
• Organize and supervise repair work, either performed by inhouse staff or external contractors
• Conduct research and coordinate onboarding of new building vendors/utility providers
• Assist in any issues/questions from office building tenants & communicate building maintenance issues, etc.
• Organize and distribute incoming warm leads to Sales Reps
• Answer and transfer all incoming calls
• Link new clients & new reps to existing clients in our company backend
• Approve client submissions for various products and solutions as needed
• Assisting the creation and follow through on companywide initiatives
• Assist the Operations Manager and HR Manager in special projects
• Perform other related duties as assigned

Required Skills/Abilities:

• Excellent interpersonal and customer service skills
• Ability to multitask and work well under pressure
• Proficient in Microsoft Office Suite or related software
• Not afraid to ask questions
• Excellent organizational skills and attention to detail
• Ability to work independently

Education and Experience

• High school/equivalent or Associates degree required
• Bachelor's degree in related field preferred
• 13 years of experience in an administrative role preferred

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• 8 Paid Holidays
• PTO
• 401K

To Apply:


Please provide of the following:

• Resume
• Cover Letter

Pay:
$ $26.00 per hour

Expected hours: 40 per week


Benefits:

• 401(k)
• Dental

insurance

• Health insurance
• Paid time off
• Vision

insurance


Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Valencia, CA 91355: Relocate before starting work (required)

Work Location:
In person