Practice Coordinator - Los Angeles, United States - Norton Rose Fulbright

Norton Rose Fulbright

Verified Company

Los Angeles, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Practice Group / Department:
Office Administration, California

Job Description:

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world.

This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

This position will require presence in the office at least two days per week pursuant to the firm's hybrid work policy.

Overtime and flexibility in schedule is required from time to time.

Additional responsibilities include but are not limited to:

Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, closing packages and documents
Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms onsite in firm reservation system and for offsite venues
Coordinate travel arrangements with firm's travel provider
Prepare and process new client/new matter forms (Intapp Open preferred), along with conflicts searches, preparation of engagement letters, and budgets
Review and edit prebills for submission to billing department and research/identify outstanding invoices and payments
Process business expense reimbursements and vendor payments
Maintain organization of client files, including electronic files in the firm's document management system (iManage)
Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
Interact and followup with clients, outside counsel and others, as needed
Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
May assist paralegals and perform some paralegal duties as assigned
Assist other practice group support members with overflow work and provide backup support as requested

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Qualifications and experience:

Minimum of 3 years' experience performing basic office and clerical duties in a law firm or professional service organization
Associate's or Bachelor's degree preferred; high school diploma is required
Experience with document management system, FileSite preferred
Excellent communication skills, both written and verbal
Excellent organizational skills and attention to detail
Ability to work harmoniously and effectively with others as part of a team
Strong work ethic and positive attitude, with flexibility to work overtime as needed
Exercises confidentiality and discretion in a professional and trustworthy manner
Selfstarter who takes initiative and has willingness to learn

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a casebycase basis.
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