Project Coordinator Facilities Full Time Days - Pleasanton, United States - Stanford Health Care Tri-Valley

Stanford Health Care Tri-Valley

Verified Company

Pleasanton, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Full time

Description

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Day - 08 Hour (United States of America)

Job Summary

The Project Coordinator is responsible for maintaining, reconciling, and reconciling / monitoring project plans, project schedules, budgets, and related materials to ensure successful achievement of organizational initiatives.

The scope of work includes organizing, attending and participating in stakeholder meetings, documenting and following up on important actions and decisions from meetings, generating and analyzing data, and preparing necessary presentation materials, reports, project plans and related work.

Essential Functions

The essential functions listed below are general examples and not a description of comprehensive duties.

Specific duties and responsibilities may vary depending on department or program needs without changing nature or scope of this position or level of responsibility.

May be asked to perform other duties as assigned.

Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients' rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
Provides worklead direction and/or train others.
Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
Advises Executive Sponsors as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital's policy management tools and committees.
Maintains liaison with other programs, offices, and departments across SHC-VC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
Performs other related and incidental duties as assigned or needed.
Employee must perform all duties and responsibilities in accordance with the C-ICARE Standards of the Hospital. C-ICARE is the foundation of Stanford Healthcare
ValleyCare's patientexperience and represents a framework for patientcentered interactions

Job Qualifications

Education

Baccalaureate degree required

Experience

Minimum (two) 2 years of experience increasingly responsible administrative support experience with a focus on supporting projects, data analysis and development of presentation materials

Licenses and Certifications

None Required

Knowledge, Skills, and Abilities

Knowledge of general practices, program, and/or administrative specialty.
Knowledge of English grammar, spelling, and punctuation.
Familiarity and understanding of project management principles and practices.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Ability to organize and plan work and projects including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present repo