Office/administrative Coordinator - New York, United States - Oppenheimer & Co. Inc.

Oppenheimer & Co. Inc.

Verified Company

New York, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Who We Are:

Oppenheimer & Co. Inc. ("Oppenheimer") is a leading middle-market investment bank and full-service broker-dealer.

With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services.

Our Investment Banking Team is committed to providing in-depth industry knowledge and delivering creative, market-based strategies to clients in all major industries, with a specific focus on Consumer and Retail, Financial Institutions, Healthcare, Rental Services, Technology, Media and Communications as well as Transportation and Logistics.

Our product groups include Equity Capital Markets, Debt Capital Markets, Mergers and Acquisitions, Fund Placement and Advisory as well as Debt Advisory & Restructuring.

This combination of industry and product groups enables the firm to deliver advice, strategies and capital with a universal banking approach to our targeted client - high growth, entrepreneurial, middle market companies.

Responsibilities:

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Office Management

Coordination of office projects and upkeep of a corporate office space. Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. Conference room reservation, catering coordination and meeting coordination via, Zoom, WebEx etc. Responsible for the facilities daytoday operations (such as distributing building access keys and backup to security access cards, etc.). Supervise and support the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. Purchasing office supplies, furniture, office equipment, etc., in accordance with company purchasing policies. Supervise the maintenance of office equipment, including copier, fax machine, etc.

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Administrative Support

Provide ad hoc administrative support which includes but not limited to the creation, maintenance and editing of documents, spreadsheets, files, and presentations. Calendar management and coordination of meetings, including travel arrangements. Preparation and tracking of expense reports and reimbursements. Prioritize daily work, track progress of projects and deadlines, answer phones, take messages and schedule appointments. Assist the Business Management team as needed on recruiting efforts (i.e. screening resumes, scheduling interviews, field questions regarding process, etc.). Participate as needed in special departmental ad hoc projects.

Qualifications:

Bachelor's Degree required
12 years of experience, preferably as a receptionist or administrative assistant in a corporate environment
Driven mentality with confident interpersonal skills to interact with stakeholders
Strong communication skills (both verbal and written) and executive presence
Exceptional organizational skills; ability to multitask with strong attention to detail
High degree of maturity, integrity and demonstrated leadership skills
Proactive, selfstarting team player who excels in a fastpaced, entrepreneurial, challenging work environment
Possess a high degree of proficiency with technology including MS Office products (Word, Excel, PowerPoint, Teams and Outlook) and Zoom/WebEx

Compensation:

For job postings in New York City, Oppenheimer is required by law to include a reasonable estimate of the salary range for this role.

This salary range is specific to the City of New York and takes into account the wide range of factors that are considered in making salary decisions including but not limited to your skills, qualifications, experience, licensure and certifications, and other business and organizational needs.

The current base salary offered for this role is $65,000.00 per year. Also, certain positions are eligible for additional forms of compensation such as discretionary bonus.

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