Athletic Secretary - West Lafayette, United States - West Lafayette Community School Corporation

West Lafayette Community School Corporation

Verified Company

West Lafayette, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Provide complex and confidential secretarial and administrative support to the athletics department to ensure the smooth and efficient operation of the building so that the needs of the students, staff, and community are met

Minimum Qualifications:

Preferred prior experience in administrative work
Displays excellent work ethic and reliability
Displays dependability and punctuality
Possesses computer, accounting, and communication skills
Ability to read, reason, and understand policies and procedures and related information and to follow verbal, written and demonstrated instructions
Ability to multitask
Proficiency in Excel, Word, and PowerPoint is essential
Ability to concentrate on details when there are distractions and to work under pressure to meet deadlines
Ability to maintain a professional demeanor at all times
Ability to relate to the school community through excellent interpersonal and communication skills
Ability to exercise discretion and maintain confidentiality at all times regarding all aspects of the WLCSC

Responsibilities:

Serve as information resource person, acting as liaison between community and school
Dispense pertinent information and direction to students, parents and staff
Athletic Secretary/Treasurer
Athlete eligibility
Awards nights preparation (senior night, endofyear banquets, etc.)
Banking
Pepsi ordering/repairs
Confirmation of schools & officials
Copy duties
Discipline files
Eligibility check
Employment paperwork
End of season awards and letters
Event worker scheduling
Event workers
Final forms
Financial reports (daily, monthly, annually)
Hospitality
IHSAA tournament entries
Mailings
Order office supplies
Skyward reporting grades
Process claim vouchers
Purchase orders/requisitions
Receptionist
Sports passes
Team rosters/programs
Ticket manager duties
WLCSC ECA hiring requirements
Manage myIHSAA
Camp accounts
Filing
Coaches requisitions
Order all awards, trophies & ribbons
Gate workers
Willingness to perform all other duties as assigned by the Athletics Director