EXECUTIVE ASSISTANT- CONIFER LLC, Rochester, NY - Conifer Realty LLC

Description

Job Type

Full-time

Description


Newly created position


Rochester Corporate Resource Center, Rochester NY

ABOUT CONIFER:
Conifer Realty, LLC is a dynamic, vertically integrated organization that creates and manages high-quality affordable and work-force housing. Conifer is devoted to growth, to innovation and being a best -in -class developer. We are a pacesetter in affordable housing, transforming communities to make lives better.

We are quickly becoming the home for top talent, based on fulfilling work, the opportunity for personal and professional growth, and our unique "Conifer Family" culture.

OVERVIEW:

The Executive Assistant is responsible for administrative and organizational support for the Chief Administrative Officer, Chief Financial Officer, and the Executive Leadership Team.

RESPONSIBILITIES:

• Administrative support for the Executive and Senior Leadership teams as assigned including scheduling, travel, expense reports, meeting scheduling, training, and assisting with organization of events.
• Compose, prepare, and proofread correspondence, office memos, meeting minutes, expense reports, and reports on computer and maintain confidentiality when required.
• Design and implement forms for use within office and update as needed.
• Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating new filing systems as needed.
• Provide administrative support for special projects to include research, compiling data and preparation of summary reports based on results.
• Assist with Conifer Cable to include meeting scheduling, meeting minutes, and coordinating services.
• Scan and maintain documents in electronic archive.
• Perform general clerical duties to include, but not limited to photocopying, faxing, mailing, and filing.
• Develop and maintain project schedules and checklists for special projects as it relates to job description.
• Flexibility to travel (car or plane) with occasional overnight, when scheduled - sometimes on short notice.
• Flexibility for evening hours, when needed or assigned based on Conifer event.
• Manage company sponsorships and memberships.
• Perform all other job-related duties as assigned.

Corporate Administrative

• Administrative support for the Chief Administrative Officer and Chief of Staff, as needed including scheduling, travel, expense reports, meeting scheduling, training, and assisting with organization of company events.
• Assist the administrative officers with email, signatures, AMEX billing/charges processed, meeting coordination.
• Assist administrative teams with running reports and distributing as needed.

Corporate Finance

• Administrative support for the Chief Financial Officer, the Executive Vice President, Finance and Accounting, Portfolio and Asset Management teams, as needed including scheduling, travel, expense reports, meeting scheduling, training, and assisting with organization of events.
• Assist CFO with email, signatures, AMEX billing/charges processed, meeting coordination.
• Assist Finance teams with running reports and distributing as needed.

EDUCATION/TRAINING

• Minimum AAS degree in Business, or other related major preferred; will consider minimum 5-7+ years in an Office Management / Administrative Assistant role to executive level teams in lieu of college.
• Minimum High School Diploma/GED Equivalent required.

EXPERIENCE:

• Minimum 8+ years prior administrative assistant experience supporting executive leadership teams with prior office management responsibilities preferred.
• Prior customer service experience preferred with ability to interact with all levels of the organization and outside vendors, contractors, and community representatives.
• Advanced MS Office Suite skills (Word, Excel, PowerPoint, Outlook); experience; Excel pivot tables a plus or willing to train.
• Experience with HRIS Systems, ideally Paylocity.
• Yardi Voyager housing industry software program a plus.
• Excellent math aptitude with good understanding of accounts payable and account receivables.
• Previous general clerical experience including data entry, answer phones, filing, mail, inventory of office supplies.
• Ability to read and comprehend complex documents.
• Demonstrated experience in proofreading and 100% in data entry accuracy.

Conifer Realty is a professional, service-oriented organization offering a competitive compensation package commensurate with experience, along with excellent benefits that include ongoing training and development, 13 holidays, 15 days paid time off, 401K with company match, medical, HSA, dependent care Flex account, dental, vision; company-paid life, short and long-term disability insurances; and a wellness program.

APPLY TODAY via our website link: complete our application process and attach your resume. You will hear directly from the hiring manager on next steps in the process. Thank you for your interest in joining the Conifer Team

The salary range for this position is $60,000-65,000-Yearly. The actual compensation may vary depending on a wide range of factors, including experience, skills, qualifications, certifications, location, etc. This range also does not include additional forms of compensation such as bonuses.

Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic.

Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Salary Description

$60,000-65,000