Administrative/accounting Assistant - Anaheim, United States - CultureMediaConcepts®

CultureMediaConcepts®

Verified Company

Anaheim, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Reports to Business Manager

compensation
:
Salary is based on level of experience.

employment type
:
part-time to full-time hours

Duties/Responsibilities:

-
Client Services:

Send
Sales Order Confirmation to customer once processed
Prepare outgoing Sales Orders by FedEx, UPS, and Freight.
Monitor office supplies and place order request when necessary
Keep updated records and files.
Keep office area organized and clean

-
Purchasing:

Operations will designate which supplies will be needed based on Administrative and Inventory needs and Production forecast
Assist in
Inventory Control and updates
Ensure invoices delivered are entered for A/P
Produce and maintain all reports
Manage any procurement activities including RFP's (Request for Proposals) from qualified and nonqualified vendors

-
AR/AP:

Posting payments to customer accounts
Preparing and sending invoices to customers
Organizing and filing deposit receipts as invoices are paid

-
AR Collections:

Reconciling receipts and deposits
Sending out payments for company credit cards
Updating and maintaining records of expenditures
Responding to vendor invoices
Ensuring that all payments are made in accordance with company policy
Ensuring that all payments are sent as advised
Resolving payment discrepancies and disputes on behalf of the company
Analyzing A/P and A/R records for accuracy

-
Required Skills/Qualifications:

A.A. (BA preferred) with Proven experience or knowledge of all administrative functionality
Familiarity with office machines (e.g. scanner, printer etc.)

-
Proficient in QuickBooks Desktop version:

Proficient in English (oral and written)
Knowledge of Microsoft Office software;
Proficient in Excel, Word, Access and Publisher

-
Strong communication and people skills

Good organizational and multitasking abilities
Problemsolving skills
Uphold ISO quality policy of continuous improvement

-
Optional Skills/Qualifications:

B.A. Business Administration or higher a plus

- _This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions upon the request of his/her supervisor._

Job Type:
Part-time

Pay:
$ $28.00 per hour

Expected hours:
per week

Benefits: