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    Business Administrator - Mobile, AL, United States - Pye-Barker Fire & Safety, LLC

    Pye-Barker Fire & Safety, LLC
    Pye-Barker Fire & Safety, LLC Mobile, AL, United States

    1 day ago

    Default job background
    Full time
    Description
    Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

    This position is responsible for the administration of a multitude of business processes for the establishment, in accordance with company policies and procedures.

    This position has primary responsibility for fleet management, maintenance of company and qualifier licenses, coordination of collections processes, and contract review activities, as well as associated analysis and report preparation.

    Develops, maintains, and ensures compliance with department records. Compiles reports and monitors assigned projects and/or program components. May supervise clerical staff, as required.

    Essential Duties & Responsibilities:
    Obtains, renews, and maintains all company and qualifier licenses and permits.
    Provides thorough review, signature, and invoice processing for projects, service contracts and subcontracts.
    Consults with legal counsel as appropriate.
    Coordinates with the branches on their fleet needs, communicates with the fleet providers, and maintains all related databases.
    Review and approve credit applications and oversee collections meetings.
    Manage, direct, coordinate, and train the receptionist and other office staff as needed.
    Creates and maintains business administration related records and reports.
    Interprets, monitors, and analyzes information regarding operating reports, policies, and procedures.
    Maintains SharePoint filing systems, prepares department meeting agendas, meeting notes, and distributes accordingly.

    Oversees and coordinates day-to-day office operations for assigned branches, including PEX card administration, ordering of office supplies, ordering and maintaining insurance certificates, scheduling TVTC safety training, maintenance of safety websites, upkeep of AEDs, and coordination of emergency and severe weather response procedures.

    Assists and support special projects and events company-wide.
    Perform other duties and assist other departments and/or branches as needed and/or assigned by management.


    Education/Qualification:
    Bachelor's degree in Business Administration or related field, or an equivalent combination of relevant education and/or experience.
    Three years of related administrative, office, or clerical experience is preferred.
    Experience supervising individuals or teams is preferred.
    Advanced proficiency in the use of MS Office Suite, including Excel, Word, and PowerPoint.
    Experience utilizing SharePoint is preferred.
    Excellent time management skills with a proven ability to meet deadlines in a fast-paced environment.
    Ability to manage projects independently and solve problems.
    Strong leadership and organizational skills.
    Excellent verbal and written communication skills.
    Strong people skills.
    Highly organized and detail oriented.
    Proven negotiation skills.
    Ability to understand new issues quickly and action them efficiently.
    Ability to inspire confidence, create trust, and maintain confidentiality.
    Ability to work under pressure, plan personal workload effectively, and delegate.


    Other Duties:
    Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
    Performs other duties as assigned.


    Physical Requirements:
    Prolonged periods sitting at a desk and working on a computer.
    Must be able lift up to fifteen pounds at times.
    #IndeedLP


    Benefits and Perks:
    Excellent pay
    Medical, dental, vision
    Company paid life insurance
    Company paid short term disability
    401K with employer match
    Paid vacation and company holidays
    Company vehicle (if job applicable)
    Pye Barker Fire and Safety is an Equal Opportunity Employer
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