Assistant Director of Academic Advising - Aurora, United States - Community College of Aurora

Description

OVERVIEW OF CCA

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment.

We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to:
socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA.

In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills.

The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

POSITION SUMMARY

The Assistant Director of Academic Advising is a key member of the Academic Advising team and will assist the Director of Academic Advising in creating strategic advising initiatives and supervising a team of academic advisors.

The Assistant Director is responsible for assisting with student persistence and success at the Community College of Aurora. This position will supervise, train, and evaluate Academic Advisors.

They are responsible for programmatic functions, including group advising, involvement in new student onboarding activities, advising tools, enrollment and retention reports, training, and other operations.

DUTIES & RESPONSIBILITIES:

• Supports the director in coordination of academic coaching/advising efforts including training of academic advisors, meeting metrics, and staffing
• Supports proactive approach to advising to assure quality advisement for all students, ensuring key performance indicators (KPI's) are maintained for prospect and current students
• Assists director with developing advisor training materials
• Participates in cross-training of all advisors, TRiO advisors, COSI advisors and other campus staff members
• Maintains current knowledge of college curriculum and academic policies and procedures related to academic processes
• Keeps current with technology programs, including; DegreeWorks, Banner, CCA Navigate, and early-intervention tools
• Participates in departmental, divisional, and institutional assessment activities
• Collaborates with Enrollment Management entities and Student Success entities to ensure retention is met based on student needs both inside and outside of the classroom.
• Reviews and manages workflow through Navigate/Institutional Research reports
• Manage daily operations and problem-solve to support all academic advisors
• Provide oversight of the successful operation of the Academic Momentum department; coordinate the advisor schedule; responsible for all aspects of the personnel process including supervision, performance evaluations, training, professional development, for academic advisors.
• Builds and maintains navigate dashboards, gathers academic momentum data, and write reports for Enrollment Management Leadership as requested.
• Evaluate budget needs in academic momentum.
• Overall responsible of performance of academic momentum team in Academic Advising.
• Assumes other duties as assigned by the Director of Academic Advising.

REQUIRED QUALIFICATIONS:

• Master's degree in higher education, counseling, or related field
• At least 5 years of professional experience in academic advising in a higher education setting or similar experience.
• Strong data and analysis skills.
• Demonstrated ability to successfully communicate and work effectively with individuals and teams, from diverse backgrounds and cultures.
• Demonstrated excellence in oral and written communication skills
• Strong data and analysis skills.
• Must be able to work evenings and weekends.

PREFERRED QUALIFICATIONS:

• Experience supervising professional staff
• Experience coordinating programs and related campus activities.
• Demonstrated leadership skills, ability to work independently and collaboratively in an environment requiring a high level of discretion.
• Strong organizational skills including the ability to set priorities and demonstrate initiative.
• Technical and computer skills to support assessment and continuous improvement of the academic momentum initiatives including experience with Navigate EAB.
• Bilingual

SUPPLEMENTAL INFORMATION

Salary Range:
Anticipated starting salary range: $65,000.00 annually.

This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

CCA offers an excellent benefit plan, including generous leave, holiday, and education benefits.

Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.

Deadline to Submit Application Material:

An initial review of applications will begin on Monday, May 13, 2024 and continue until the position is filled.

Application Process:
When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to upon offer of employment. If you have questions regarding this position, please contact us at

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith.

Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist

Complete Applications must include the following documents:

• A complete online application
• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
• A current resume uploaded as an attachment to your online application
• Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your current supervisor without first providing notice to you as a candidate and only when a contingent offer is pending in order to protect the confidentiality of your application to the full extent possible.
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.
• For any questions or technical issues please contact

Notice to all Applicants:

• Proof of eligibility to work (Download PDF reader) in the United States must be produced within three (3) days of hire.
• Direct deposit of payroll is a condition of employment.
• Final candidate is subject to a criminal background check prior to final selection process.
• Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
• CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.
• Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.
• For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Cindy Hesse, Director of Human Resources at 16000 E. CentreTech Parkway, Suite A207, Aurora, Colorado 80011 or by phone at , or e-mail at

Colorado Residency Requirement:

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora.

Please contact with any questions.

Community College of

Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment.

This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act:
(The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

ADAAA Accommodations:

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment.

To request an accommodation, please contact Robert Callaway at or at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation.

You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth.

Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview.

If you are an individual who wishes to request reasonable accommodations, please contact us at or

Non-Discrimination Statement:

The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, marital status, gender identity, or sexual orientation in its employment practices or educational programs and activities.

For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Cindy Hesse, Vice President of Human Resources at 16000 E.

CentreTech Parkway, Suite A207H, Aurora, Colorado 80011 or by phone at , or e-mail at