Office Manager - Beaumont, United States - Stallion Oilfield Services

Stallion Oilfield Services

Verified Company

Beaumont, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Office Manager - Beaumont, TX

Department:
Operations

Reports to:
Operations Manager

The Company:
Stallion Infrastructure Services is a forward-thinking energy service company that leverages innovation to drive unmatched value for our customers.

Our company is a single-source provider of cutting-edge technology-driven equipment and services, serving a diverse range of industries across the United States.

At Stallion, we understand that business as usual is not enough.

That's why we are committed to finding leaner, greener, and more productive ways of delivering services across the various industries we serve.

We are dedicated to driving measurable value for our customers through our innovative solutions and expert logistics.

With Stallion's suite of integrated solutions and smart technology, we equip our diverse customer base with the tools and data-driven insights they need to reduce costs, maximize efficiency, and enhance their operations.

Our focus on innovation and customer success sets us apart as a best-in-class energy services company.

Stallion is passionately committed to creating value through a tireless quest for innovative solutions with state-of-the-art technologies, products, and services designed to benefit our customers, communities, and investors.

Role Summary:
This position will be responsible for managing the back-office functions of a local area company office. The Office Manager oversees, coordinates and or processes all Human Resources, Billing and Accounts Payable related functions.

The individual in this role works directly with the operations manager to ensure that daily, weekly & monthly tasks are completed on time.

In addition, the Office Manager serves as a liaison between the local back-office functions and the corporate office back-office functions.

Role Priorities:

Process invoices/billing at local operational locations
Resolve and troubleshoot customer invoice disputes
Ensure compliance with customer billing requirements
Review and QA customer invoices on Aging Report(s) and coordinate late collections with the corporate office and provide appropriate back up
Ensure compliance with Company credit policies and procedures
Understand and facilitate month, quarter, and yearend close process and schedules
Coordinate 1099 vendor requirements
Generate and review local office P&L reports
Scan vendor invoices into ImageNow to initiate AP processing
Create/Issue, code track POs (Purchase Orders) and match to vendor invoice
Assist with location's Drug & Alcohol Test Pool audits and maintenance
Maintain accurate and complete employee census for location
Assist HR matters concerning employee benefits and personnel issues
Collect and enter employee time into payroll time tracking system
Ensure all payroll schedules are met
Coordinate expense reimbursements and all payroll/employee status changes
Manage and account for local office petty cash accounts
Issue employee Per Diem balances and ensure compliance with company policies
Ensure Pcard processes are being followed
Assist in local inventory and asset tracking and controls
May assist with DOT permitting procedures
Assist in completing various vendor MSA (Master Service Agreement) requirements
Assist in maintaining vehicle licensing, vehicle folders (titles, invoices, MSO, and registrations)
Order and maintain sales and marketing materials/items for customers
Oversee/manage all mailing and shipping vendors and related activities
Order and maintain office supplies, stallion stationary, and branding inventory and materials
Enter job sheets, credit memo, invoicing in RTMS system (invoicing system)
Create and submit AFE's (Authorization for Expenditure) for local office
May supervisor a team consisting of billing, payroll, and office assistants and personnel
May arrange and coordinate travel schedules and reservations
Order and maintain supply and company branding inventory May create or assist in creating customer bids and proposals

Essential Skills and Experience:

Must possess and demonstrate strong interpersonal skills and have the ability to effectively manage a diversity of individuals
Solid oral and written communication skills
Possesses strong customerservice orientation with customers and employees
Proficient in

Microsoft Applications:
Outlook, Excel, SharePoint and Word
- **Oracle Cloud experience is a plus

Education or Certification required: