Administrative Assistant, Ns- Mental Hygiene Unit - Albany, United States - Budget, Division of

Description

Minimum Qualifications

Duties Description

Advance your career in government finance, management, and public policy at the New York State Division of the Budget (DOB) DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services.

Responsibilities:

• Schedule/plan meetings, for the Unit Head, Assistant Unit Head, and others in the unit as necessary, with others in DOB, Chamber, the Legislature, agencies, advocacy organizations, and prospective employees, among others.
• Support onboarding/offboarding of unit employees and ensure that all employees, including current unit staff, have appropriate workstations, computers, phones, and other equipment.
• Ensure that the unit has adequate office supplies, issues with functionality of printers and other shared technology are addressed, and issues with office space (e.g., windows, heat/AC, lights) are promptly resolved.
• Plan and manage the intake, organization, and distribution of documents such as budgetmaking materials.
• Type and format documents for use by the Unit Head and Assistant Unit Head, and others in the unit as necessary.
• Coordinate the routing and completion of assignments for the unit.
• Maintain and update electronic files, DOB distribution lists, and provide other necessary administrative duties to manage the unit's work and processes.
• Inventory/track status of unit briefing memos.
• Inventory/track status of Medicaid rate requests, Federal Public Notices, and State Plan Amendments for Mental Hygiene services.
• Manage unitwide alternative work schedule and vacation schedule calendars.
• Distribute Budget Director Approval (BDA) requests for unit review and analysis.

Additional Comments
Benefits of Working at DOB

Experience of Working at DOB
Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it's like to work at DOB, check out DOB's Employment video series.

How to Apply

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
The Division of the Budget is proud to be an equal opportunity employer.

We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

Executive Order 161

Some positions may require additional credentials or a background check to verify your identity.